Job description
Are you thinking about improving your career development and your professional growth? We invite you to join one of the most successful international logistics organizations here at Kuehne+Nagel. Our Elk Grove Village branch is looking for a new Administrative Assistant to join our Finance team. #LI-Onsite
Your Role
As the Administrative Assistant for our Finance Team, you will be responsible for tasks related to the administration of the branch’s Reception and General Accounting activities in an efficient and compliant manner.Your Responsibilities
- Manage Entrance Activities like keeping up to date the Lobby Track check-in system for employees, contractors and visitors
- Manage Mail / Couriers (Fed Ex) for incoming and outgoing packages and related items
- Phone and switchboard management of incoming calls
- Invoice processing of Direct Expenses (Payments / Credits) for Suppliers and Vendors
- Make sure Suppliers and Vendors’ accounts are in good standing and help reconcile statements
- Support the invoicing process by educating vendors on what documentation / invoice format Kuehne+Nagel requires and introduce them to the Kuehne+Nagel Supplier Finance Programs (i.e.Tradeshift)
- Temporary Labor Support as needed – Manage weekly activities with Temporary Agencies, adding to UKG Ultipro,
- Purchase Request (PR) / Purchase Order (PO) and proper G/L – Branch / Department Code bookings
- Overall support and assistance as Office Manager back-up
- You will report to the Office Manager
Your Skills and Experiences
- 2+ years of similar work experience
- Coordinate multiple tasks simultaneously and prioritize each
- Experience communicating in a proficient manner with all levels of associates through email and other forms of communication
- General operating software / hardware knowledge and ability to create documents, spreadsheets, reports, and graphic presentations (V-Lookups beneficial)
- Experience handling sensitive information confidentially
Good Reasons to Join
We offer a great compensation package, medical, dental, and retirement benefits package, employee discounts, tuition reimbursement, excellent training programs and a dynamic global work environment.About Kuehne+Nagel
With over 80000 employees at some 1,300 locations in over 100 countries, the Kuehne+Nagel Group is one of the world’s leading logistics companies.
CONTACT
US Talent Acquisition
USA.Talent.Acquisition@Kuehne-Nagel.com
Kuehne+Nagel is committed to Equal Employment Opportunity (“EEO”) and to compliance with all federal, state, and local laws that prohibit workplace discrimination and unlawful retaliation. Kuehne+Nagel strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex (including pregnancy, childbirth, breastfeeding, or related medical condition), gender (including gender identity and gender expression), sexual orientation, citizenship status, protected activity (such as opposition to or reporting of prohibited discrimination or harassment. Kuehne+Nagel will also make reasonable accommodations for disabled applicants and employees, including accommodations for pregnancy and childbirth, and for the sincerely held religious beliefs of applicants and employees depending upon individual circumstances unless such accommodation would create an undue hardship on Kuehne+Nagel.
Next steps to joining our team
Step 1
Complete your online application
Step 2
Speak with your Kuehne+Nagel recruiting specialist
Step 3
Meet our hiring team
Step 4
Decide if you will accept the offer
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