Job description

Mulhaupts, the area’s top integrated solutions provider of electronic security, fire, video surveillance, access control, and commercial and residential doors, frames, and hardware, is looking for a high energy, organized individual to join our team as an Administrative Assistant in our Contracts Division based in Lafayette, IN.

Qualified candidates will have excellent communication skills and attention to detail and thrive in a fast-paced work environment. The ability to multi-task and stay organized while maintaining an upbeat and professional attitude is required. As an Administrative Assistant, you will follow the policy and procedures and meet deadlines as dictated by each contract.

Responsibilities include (but are not limited to):

· Accurately set up all new contracts into company software

· Keep track of expiration dates on quotes

· Assist in sending out estimates

· Effectively communicate with contractors, customers, and vendors

· Coordinate and communicate with other departments

· Provide support to Project Managers to ensure successful completion of projects

· Manage the status, resources, and timelines for projects

· Prepare closeout documents on contracts

· Work with contractors to answer questions related to contracts and purchase orders

· Follow up on estimates in quotes from vendors

Requirements:

• Ability to communicate effectively both verbally and in writing

• Excellent time-management and problem-solving skills

• Prioritization and organizational skills; ability to multi-task

• Must pass a pre-employment drug screen and background check

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• Administrative Assistant: 1 year (Preferred)

Work Location: In person

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