Welcome to the Hatboro-Horsham School District!

At Hatboro-Horsham School District we are focused on continually examining our district practices and structures. We advance, promote, and advocate for equity, diversity, and inclusion to enhance alignment with the tenets of the whole child. We are committed to creating and maintaining environments in which each student is healthy, safe, engaged, supported, and challenged. Hatboro-Horsham draws strength from the rich variety of perspectives and life experiences of our community. As an employee of the district, you can anticipate that your contributions will further our commitment to equity, diversity, and inclusion.

Position Goal: To assure the smooth and efficient operation of the Assistant Superintendent's office and to perform general secretarial duties in a professional and courteous manner.

Essential Duties and Responsibilities:

• Interact with students, families, staff, contractors, and the general public in a friendly, professional manner
• Observe confidentiality of all student and professional matters
• Make valid and independent decisions in assigned areas of responsibilities
• Answer the phones in a pleasant manner and take messages as needed
• Construct emails, memos, and written forms of communication and correspondence as needed
• Exhibit skilled competence in typing, Microsoft Office, including Word and Excel
• Open, sort, distribute, and follow up with mail, as directed by the Assistant Superintendent
• Compile reports, prepare budget materials, and maintain records and file
• Schedule appointments and maintain the calendar for the Assistant Superintendent
• Develop and maintain an efficient comprehensive filing system
• Develop proficiencies in MS Office, PowerSchool, Fusion (PO/budget), KeyNet, TalentEd, and the Time Clock System
• Supervise all aspects of time clock for Title I, Title II Cadre, and Title III employees
• Exhibit tact and diplomacy in stressful situations
• Compile data, coordinate information, and upload data for various PDE reports including Comparability Report, Quarterlies and Final Reports in eGrants. Complete PDE monitoring reports as required
• Coordinate data, meetings, and compliance requirements for Federal Programs including Title I, Title IIA, Title III, and Title IV
• Comply with and submit data aligned with compliance requirements and grant reporting for Federal Programs including Title I, Title IIA, Title III, and Title IV
• Attend meetings as directed and take minutes of meeting. Distribute minutes as needed
• Responsible for all materials pertaining to PSSA/PASA/Keystone (ordering, distribution, and return procedures)
• Responsible for managing the organization and preparation of the Summer Academy Program, including, but not limited to scheduling interviews, ordering supplies, and communicating transportation
• Complete Elementary Extra-Curricular Letters of Intent and Contracts for All Year and Spring Activities
• Enter Assistant Superintendent's expenses and budget information into FUSION
• Responsible for ordering and maintaining refreshments for meetings
• Responsible for arranging all aspects of the Annual Home & School Council Luncheon
• Responsible for making travel arrangements for Assistant Superintendent
• Must be cooperative, congenial, and service-oriented
• Ability to work in an environment with frequent interruptions
• Assist with operations related to the Board of School Directors as required
• Assist with assigned tasks directed by the Assistant Superintendent, as needed
• Coordinate the Holiday wish lists, a philanthropic effort for the Elementary Buildings, in coordiantion with the School Counselors

This Job Description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The Administrative Assistant to the Assistant Superintendent will be required to follow any other job-related instructions and perform other job-related duties requested by the Assistant Superintendent or designee.

The position holder must be able to perform the essential job functions with or without reasonable accommodation. It is the responsibility of the employee to inform the HHSD Director of Personnel of any and all reasonable accommodation that will be required.

Hatboro-Horsham School District is an Equal Opportunity Employment, Educational, and Service Organization.

The Hatboro-Horsham School requires all employees to adhere to PA School Code and policies set forth by the School Board, which is an essential function of employment. In addition, regular attendance to work is an essential function of employment.

Position Specifications:

Work Year: Standard business are from 8:00 AM to 4:00 PM, but a specific schedule will be discussed during the interview process.

Educational Level: High School Diploma or GED

Physical Demands:

Ability to sit at desk for extended periods of time

Standing for limited periods of time

Frequent bending, stooping, twisting, reaching, grasping

Light lifting - up to 15 pounds

Frequent carrying - up to 15 pounds

Manual dexterity to prepare mailings and/or use office equipment

Repetitive movement of fingers and hands for keyboarding