Associate Dir, Academic Affairs & Student Affairs

School of Management - AASL

80609BR

CLOSED TO FURTHER APPLICATIONS

Assistant Director 2

None - Not included in the union (Yale Union Group)

Full time

Regular

Administration & Operations

Supervisor; Senior Associate (23)

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Administration, Student Services

37.5

Standard (M-F equal number of hours per day)

Central Campus

165 Whitney Avenue
New Haven, CT 06511

Hybrid

The Associate Director plans and executes a variety of operational, administrative, and curricular initiatives of Academic Affairs and Student Life (AASL). Provides strategic input and management for key elements of student academic services. Manages delivery of high-quality support service to ensure smooth operation of the office.

Further, the Associate director will oversee coordination between academic and student life services to ensure collaboration with programming. Manage the planning and scheduling of the department’s major events, meetings, and sessions in advance. Coordinate with Registrar about academic calendar. Share and coordinate this calendar with relevant departments around the school. Coordinate communications for AASL including electronic communications, departmental pages, and presence, learning management systems, portal, digital screens, and other electronic platforms. Manage the planning of SOM’s Orientation and ongoing development of Orientation programming and onboarding incoming students, including pre-Orientation onboarding for incoming students. Assist with programming, initiatives, and projects related to the Global Studies Requirement, particularly the International Experience trips. Serve as point of contact for students in the Healthcare Management Program and SOM joint degree programs. Provide academic counseling to students, hold office hours, and share responsibility for Academic Affairs inbox. Coordinate academic resources and participate in outreach to students with academic outcomes of concern. Act as a resource for students and responsible for resolving student concerns related to the curricula, course auction, academic calendar and all other academics related questions. Address academic concerns with students or triage and refer to senior staff for additional support. Manage Title IX Working Group programming and provide logistical oversight. Provide support in all AASL department events as necessary and any other projects as needed, which includes Commencement and all other AASL major events.

This position will be on-site during the introductory period, then move to hybrid.

The following Essential Duties are generic in nature; the information contained in this Position Focus are most relevant to this position.

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1. Manages and leads research on various federal rules and regulations as well as University policies and procedures to resolve problems and determine the best course of action for the functional area. 2. Recommends course of action to higher authority for the handling and disposition of problems related to the functional area. 3. Counsels faculty, students and staff on issues related to administrative operations of the University function and areas of concern for the function. 4. Manages statistical and analytical information regarding office activities and areas of operational and administrative concern for the function. 5. Leads in long-range planning for the office activities of a specific functional area. 6. Interprets and administers various University and federal policies and regulations. 7. Disseminates accurate and up-to-date information regarding areas of concern. 8. Formulates and establishes policies regarding area’s function. 9. Manages a staff of exempt and non-exempt employees. 10. May perform other duties as assigned.

Minimum requirement of Bachelor’s Degree in related field and three years of experience or an equivalent combination of education and related experience.

Excellent computer skills including Microsoft products: Word, Excel, Access, Outlook Calendar, PowerPoint or equivalent.

Superior interpersonal skills to interact effectively and represent the school well with students, faculty, and administrators. Proven organizational skills, including the ability to organize and manage multiple projects and processes simultaneously.

Superior demonstrated written and oral communication skills. Ability to craft and articulate messages for various audiences. Writing sample required at interview.

Positive and can-do attitude that supports the mission of the school. Ability to work successfully in a fast-paced and changing environment. Excellent attendance record.

Demonstrable commitment to diversity, equity, and inclusion (DEI) and track record of building and leading diverse, inclusive teams.

Bachelor’s degree. Global orientation.

Occasional

Occasional

No

No

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

W.L. Harkness Hall, 3rd Floor, Room 303
100 Wall Street, New Haven CT 06511
203-432-0849
equity@yale.edu

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