Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/

Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.

This position manages day-to-day activities to ensure the department is running efficiently and meets the expectations and needs of customers and staff. Assists with the management/administrative aspects and has operational control of a range of projects. May work on assignments related to project development and management initiatives, internal operating procedures, business processes and policies.

The mission of the Anthropology department is to passionately foster learning in anthropology, engage in fundamental and transformative research, and serve our community in confronting the problems faced by humankind and the planet. Our vision is bridging worlds to develop a new anthropology that bridges the subdisciplines within the field, connects Anthropology to other disciplines, accelerates basic science to transformative application, and integrates academic and non-academic worlds.

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments that are initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self development. Requires theoretical knowledge through specific education and training.

60% of Time the Business Operations Coordinator must:

• Responsible for various processes and liaison with other units such as Human Resources, research support, financials, data management and communication
• Directs customer service and support functions. Assists in performing all tasks necessary to achieve the organization's mission and help execute staff succession and growth plans. May lead efforts to recruit new employees with the goal of attracting and retaining qualified individuals. Manages quality assurance programs.
• Serves as liaison to other team members, including interacting with managers of different areas of the organization, presenting findings to stakeholders and higher management as well as training and supervising new employees and tracking and measuring staff performance.

35% of Time the Business Operations Coordinator must:

Business/Financial Coordination - Serve as primary operator conducting department business.

• Approve and reconcile department P-Cards
• Reconciles accounts, provides a monthly budget updates and account projections to the chair
• Submits budget transfers, corrections/payroll corrections in accordance with university policies.
• Processes expense reports, requisitions, and invoice payments.
• Manage the department publication online marketplace process sales and shipping of publications and reconciliation of publication account.
• Grants - assists faculty in developing and administering budgets
• Completes and monitors all hiring paperwork (EAF, Letters of Appointment) for adjuncts, department faculty, supplemental salaries, temporary employees, graduate and undergraduate students. Process graduate assistantship fee waivers.
• Supervisor of graduate student and undergraduate employees
• Assist faculty, students, and guest lecturers with travel and expense paperwork as well as travel arrangements.

Academic Coordination - Provides support and coordination for department academic processes including:

• Course Scheduling - Works with Department Chair to develop a predictive model for course offerings and staffing for courses. Works with faculty to schedule courses in PeopleSoft in accordance with university policies.
• Program Admissions - Assists Graduate Coordinators with organization and preparation of application materials for review; provides administrative support to graduate programs.
• Manages inquiries to the fully-online UX-PRO program and provides concierge service to fully-online students to facilitate admissions, orientation, certificate declaration and hand-off to advisor.
• Liaises with the COAS Dean’s office, COAS advising office, and BroncoShop for management of advising processes, textbook orders, and event planning.
• Creates reports and analyzes data in areas of enrollment management, accreditation, program review, or assessment utilizing various software including Oracle, PeopleSoft, Data Warehouse, Faculty 180, and the course evaluation system.
• Implements and recommends operating methods to improve data entry, processing, distribution, flow, and quality control. Promote data accessibility through reports and shared drives.
• Conducts training and supervising of new student/non-student employees regarding department business policies and manages system of tracking and measuring adjunct and graduate student employee performance.

Communications Coordination

• Designs, creates and drafts online newsletters, brochures, and promotional materials for departmental programs and events in coordination with Department Chair and faculty.
  Typesets and proofs department publications including: Idaho Archaeologist, journal of the Idaho Archaeological Society, and Archaeology and Anthropology publications.
• Maintain department and ancillary websites ensuring content is up to date and meets university brand standards and WCAG Accessibility guidelines.
• Assist with department social media presence.
• Coordinates the Northwest Evolution, Ecology, and Human Behavior symposium when held at BSU.
• Represents the department at faculty, college, and university meetings as needed: attends professional staff meetings. Keeps minutes of department meetings.

5% of Time the Business Operations Coordinator must:

• Perform other duties as assigned

• Ability to multitask and delegate
• Excellent oral and written communication skills
• Demonstrated ability to work well under pressure and with tight deadlines
• Ability to perform a wide range of duties and tasks
• Ability to interact effectively as a member of a team and work collaboratively with faculty and staff

Bachelor's degree or equivalent experience

Salary at $45,905.60. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.

Cover Letter, Resume, and the Contact Information for Three (3) Professional References