Cape Afterschool Partnership Program Coordinator
Job description
Status: Full-Time
Reports to: CPSEMO Executive Director and CGPS Superintendent
Objective: To provide strategic direction and promote the Cape Afterschool Partnership’s long-term academic achievement efforts and related student and family improvement outcomes.
Minimum Job Requirements:
The CAP Program Coordinator must hold a Bachelor’s Degree (with teacher certification preferred), a minimum of 2 years of experience in school administration and/or direct instruction, children and family services, or other relevant experience.
Duties and Responsibilities:
Leadership and Planning
- Work with CPSEMO Leadership, CGPS Administration, and the CAP partners, to develop written vision and mission statements for the grant program. Develop long-term implementation and sustainability plans that support the vision and mission statements.
- Appraise the grant's operations and services to determine whether they support the vision and mission statements and commitments set in the grant proposal. Require changes where needed.
- Keep up-to-date on educational issues and work to be knowledgeable in all concerns affecting the grant.
- Coordinate and arrange for program orientation and program-related training for staff and volunteers.
- Design, develop, and maintain program databases and records systems; may assist in the preparation of reports on educational activities and events.
Overseeing and Controlling
- Take appropriate action to safeguard the goals and activities of the grant.
- Make decisions and establish policies that conform to the grant's requirements as well as applicable federal, district and local laws.
- Hire and/or supervise the Family Advocate, and assist CGPS administration and CAP Partners in the supervision of CAP Site Coordinators and paraprofessional staff and volunteers. Duties may include:
- Establish/update staff job descriptions
- Recruit, select, and hire staff
- Provide regular performance feedback throughout the year
- Conduct an annual performance review each year
- Coordinate, help facilitate, and oversee the development of promotional materials and consumer recruitment plans and efforts at targeted schools.
- Facilitate CAP Core Team and ensure its continual operation.
- Deploy the sustainability strategies set by CPSEMO and CGPS so that the CAP program is absorbed into the operations of the schools and partner organizations as a long-term solution to academic/other targeted risk factors.
Financial
- Analyze the annual budget and financial proposals. Participate in discussions on major financial matters.
- Regularly assess the grant's needs and make monthly reports to the Director of Children, Youth, and Family Services, and other stakeholder bodies.
- Work with the CPSEMO ED to ensure the grant has adequate operating capital.
- Deploy financial accountability system where expenditures must be pre-approved by the CPSEMO Executive Director to ensure their alignment with the grant budget narrative, and that budget adjustments must be approved by the district and grantor designees.
Communication
- Effectively communicate the grant's vision and mission with school and community stakeholders.
- Maintain open communications with CPSEMO Leadership and CGPS administration.
- Represent student and teacher interests by collecting data on their education/training needs and sharing information on the grant's goals and plans.
- Other duties as assigned based on grant and member needs.
Key behaviors to fulfill the Program Director's job responsibilities:
- Actively patronize the grant and display active grant membership.
- Participate in all important staff discussions. Voice your opinion on decisions even if you are in the minority.
- Abide by and support all decisions reached by a majority vote of the principals (whether you voted for them or not) unless the actions are unethical, irresponsible, or illegal.
- Hold all matters involving the grant in confidence until they have been publicly disclosed, or unless the information is a matter of public record or common knowledge.
- Understand and analyze the grant's financial commitments.
- Require that written monthly financial reports and operating process reports comparing actual performance to the last period and budget be provided to the school administrators and CPSEMO ED for detailed review. Regularly analyze the grant's financial statements including ratio trend analysis and other key financial measures.
- Assess feasibility studies and analyze proposed changes and their implications for long-term success in achieving the CAP vision and mission.
- Establish and support policies that ensure that all individuals within the grant have the skills and knowledge needed to complete their functions.
- Work with the CGPS Administration to plan and conduct effective member meetings. Examples would be annual meetings or informational meetings.
- Work with management to develop effective member and public relations programs.
- Analyze and approve policies and strategies for maintaining effective relations with other grants and government agencies.
- Represent the grant at public functions when requested.
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