Job description

Position Summary

The Coordinator reports to the Director, Diverse Alumni Networks. Primary duties are assisting with the organization, coordination, planning, and execution of a major University event, Black Alumni Weekend. The Coordinator will also assist with other projects as needed including St. Louis area events hosted by the Alumni Association’s Shared Interest and Cultural Groups.

This is a full-time position that is intended to last through October 31, 2023. Must be available to work October 9-15, 2023.

Primary Duties & Responsibilities

• Provide assistance to Diverse Alumni Networks staff with various event planning related activities including but not limited to data entry of event registrations, reserving event space, coordinating catering, creating timelines, tracking expenses, promoting the event through marketing and outreach efforts.
• Support efforts in development, preparation, and coordination of volunteer committee structures, meetings, preparation of materials, and other related activities specific to Black Alumni Weekend
• Provide assistance on-site at events including but not limited to event registration, event set-up, and oversight of catering, transportation, AV equipment, and other logistics.

Preferred Qualifications

• Bachelor’s degree.
• Experience with event planning or coordination, preferably in higher education.
• Demonstrated strength in organizational and project management skills.
• Familiarity with and appreciation for the mission of University Advancement and the activities of the department.
• A desire to play a meaningful role in the University’s community and to share in the community’s commitment to education and research.
• Outstanding oral and written communication skills.
• An ability to work successfully with administration, faculty, alumni, parents and volunteers as appropriate.
• Ability to listen carefully, learn quickly, and work effectively in a complex organization. Exceptional interpersonal skills; demonstrated ability to build and maintain relationships.
• Ability to prioritize and multi-task effectively.
• A desire and ability to work collaboratively as well as independently.
• Ability to stay task-oriented without supervision.
• Honesty, integrity, and enthusiasm; a very strong work ethic, supported by commitment and follow-through.
• Knowledge of and proficiency with computer software (Microsoft Word, Excel, Outlook, PowerPoint) and standard office equipment.

Required Qualifications

High school diploma or equivalent high school certification plus three years of work experience, or equivalent combination of education and experience.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Job Type: Full-time

Pay: $20.15 - $31.26 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

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