Job description

Executive Administrative Assistant

Department: Human Resources

Reports to: Director of Human Resources

JOB DESCRIPTION

Summary/Objective
This role will manager/perform diversified administrative functions that require decision-making and problem-solving with minimal direction. This includes correspondence administration, meeting and travel coordination, expense reporting, and exercising substantial judgment and discretion in non-routine situations. This role must also work closely with other members of the office/business.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assist in preparing expatriate and international hire visa applications. Assist in hiring international talents.
• Coordinate and arrange various reception matter for the company and prepare relevant supplies for receiving guests.
• Responsible for managing business travels for the company’s employees, including but not limited to, updating business travel policies, verifying executive employee business travel plans and submit OA travel requests, book flight tickets, car rentals, hotel rooms for employee business travels.
• Establish rules for managing the company’s office supplies. Purchase and manage office supplies daily.
• Submit required reports to the company’s headquarters per headquarters requirements.
• Manage company vehicle fleet, including maintaining insurance coverages, vehicle registrations, coordinating to conduct vehicle maintenance, keeping track of vehicle usage, and other matters.
• Manage expatriates’ housing, including renting, paying and reimbursing daily expenses, returning house at the end of rental term, call for house maintenance, and other matters.
• Assist HR to conduct new hire orientations.
• Procure office facilities and coordinate relevant maintenance.
• Performs other related duties as assigned.

Supervisory Responsibility
This position has no supervisory responsibilities.

Work Environment
This job operates in a professional office environment and in a manufacturing environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to grasp small items, handle, or feel; and reach with hands and arms.

Position Type/Expected Hours of Work
This is a full-time position, and the hours of work and days are Monday through Friday, 8:00 a.m. to 5:00 p.m. Overtime and weekend hours may be required as necessary.

Travel
Travel is expected for this position up to 25%.

Required Education and Experience

• Bachelor’s Degree in human resources, accounting or other relevant discipline
• Knowledge of Mandarin Chinese, both written and oral.

Preferred Education and Experience

• Must have a strong working knowledge of Microsoft Applications (Outlook, MS Word, and Excel).
• able to prioritize multiple requests in a fast-paced environment with impeccable attention-to-detail and accuracy while maintaining a pleasant and “can do” attitude.
• Strong interpersonal and communication skills both oral and written.
• Must be willing to work as a part of a team.

Soft Skills

• Able to handle proprietary and confidential material appropriately.
• Exercise substantial judgment.
• Time Management
• Organizational Skills
• Communication Proficiency
• Strategic Thinking
• Teamwork

Work Authorization/Security Clearance

• Must have valid working documents to work in the United States.
• Must be able to obtain a valid passport.

AAP/EEO Statement
To provide equal employment and advancement opportunities to all individuals. Employment decisions at YAPP USA Automotive Systems, Inc. will be based on merit, qualifications and abilities. Employment decisions shall comply with all applicable federal, state and local laws prohibiting discrimination or harassment in the workplace. YAPP USA Automotive Systems, Inc. does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, weight, height, familial status, veteran status, or any other characteristic protected by law.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $15.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Romulus, MI 48174: Reliably commute or planning to relocate before starting work (Required)

Language:

• Mandarin (Required)

Work Location: In person

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