Job description
Job Title: Executive Assistant
Department: WS
Expected Weekly Hours: 40
Reports to: Operations Manager
Location: Vancouver, Washington
Pay Range: $26.20 - $27.05 per hour
Position Summary
The Executive Assistant is responsible for various general administrative support tasks for the client team including strategic support of upper management activities. If you are an experienced assistant who enjoys a relationship role, supporting a large-scale team and working on multiple tasks, this position is for you!
Duties and Responsibilities:
- Calendaring, file records, compile data for reports, assist client cost centers during budget cycles, answer/screen phone calls, setup meeting rooms, prepare expense reports, prepare/edit presentation materials and help make travel arrangements; for general team and direct executive support
- Escort and assist new hires and visitors as needed
- Perform other duties as needed
Job Requirements
Education and Experience:
The requirements listed below are representative of the knowledge, skill, and/or ability required.
- High School Diploma, GED or Equivalent
- 9+ years of experience in a general administrative assistant or customer service role; preferred to have experience as an executive assistant
Qualifications:
- Must be able to accomplish objectives that span multiple product or subject areas, and possess proactive and strategic problem-solving skills
- Must have demonstrated interest in, and knowledge of, broad but related areas of technology
- Highly detailed and organized approach to project and process management, with proven experience in establishing and maintaining strong collaborative relationships across a varied set of stakeholders and organizations
- Excellent communicator with expertise in written, visual and presentation formats and running effective stakeholder connection rhythms
- Self-starter, with shared ownership mindset and excellent attention to detail
- Self-awareness, the ability to be self-critical, and a strong desire to learn and grow
- Excellent email, telephone and virtual meeting etiquette
- Customer service orientated, ensuring needs are met in a timely fashion
- Ability to take opportunities for continuous improvement and implement documented process improvements
- Ability to work on multiple projects concurrently; demonstrated organization, problem-solving, project management, and time management skills
- Demonstrated strong ability to work well within a team environment, or independently; strong interpersonal and teamwork skills; ability to work and interact effectively with team members from other disciplines, cultures, and organizations.
- Excellent verbal and written communication skills; ability to effectively inform and present ideas confidently and persuasively to peers and managers
- Ability to take initiative to ask questions, ask for help, or provide updates, without reluctance
- Ability to meet the eligibility requirements for working in the US without RLA sponsorship for employment visa status
- Strong computer skills that include proficiency with MS Office (Word, Outlook, Excel, PowerPoint, and Visio), Teams and SharePoint
Language Skills
- Ability to read, write, and speak English proficiently
Physical Demands:
- While performing the duties of this job, the employee is regularly required to talk or hear.
- Frequently required to stand, walk, sit, use hands to feel; reach with hand and arms, and stoop, kneel, or crouch.
- The employee must occasionally lift and/or move up to 25 pounds.
- Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
- At times, may require more than 40 hours per week to perform the duties of the position.
Work Environment:
- The position typically operates in a standard office environment.
- This role may use standard office equipment such as computer, phones, photocopiers, filing cabinets, and fax machines.
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