The internationally recognized Illinois Mathematics and Science Academy® (IMSA) develops creative, ethical leaders in science, technology, engineering and mathematics.

As a teaching and learning laboratory created by the State of Illinois, IMSA enrolls academically talented Illinois students (grades 10–12) in its advanced, residential college preparatory program. It also serves thousands of educators and students in Illinois and beyond through innovative instructional programs that foster imagination and inquiry.

The Illinois Mathematics and Science Academy (IMSA) is committed to an equitable, diverse and inclusive teaching and learning environment. IMSA has committed to advancing equity in STEM education and representation and creating a diverse, inclusive community of global citizens who can realize their full potential, and execute our mission to advance the human condition.

This Equity and Excellence work is the intentional integration of Cultural Competence, Diversity, Equity, Equity-Minded Frame, Excellence and Inclusion into every facet of the Academy, with the understanding that it is an active and ongoing process involving structures, processes and people and not an isolated initiative.

This position will support IMSA's Diversity work by ensuring the delivery of quality, equitable, and inclusive constituent-centered support while promoting and maintaining an inclusive work environment and culture that embraces the diversity of people and perspectives collaborating at IMSA to ignite and nurture creative, ethical, scientific minds that advance the human condition.

• Manage Budget Areas
  • Manage budget balance, assist with projections/paperwork for annual budget requests
• Manage Grants
  • Manage scope/balance - procurement, purchases, invoicing
• Procurement
  • Support State Bids, RFQs, RFPs, RFIs, and small purchases for facilities department
• Purchase Orders/Purchasing
  • Generate all purchase orders for facilities department and selective agency wide services
• Invoice Processing –
  • Process single purchase and monthly invoices
  • Log all invoices into proper file systems
• Vendors
  • Communication for quotes, ordering, scheduling services, receiving goods/services, issue resolution, etc.
  • Manage site visits
  • Manage multi-year agreements for services, preventative maintenance, etc.
  • maintain academy membership on vendor sites
• Inspections, Permits & Training
  • Maintain records of reports/certificates for auditors (oversight request)
  • Coordinate safety training for facilities employee certifications
• Waste Removal/Recycling
  • Manage vendor for campus general garbage, single stream recycling, landscape waste, construction
  • Hazardous waste (paint, oil, chemicals, etc) - inventory, arrange vendor, maintain manifests, PO for fees
  • Metal Recycling - per state requirements
  • Batteries & Bulbs Recycling - collect, sort/inventory, arrange vendor, PO for fees
  • Electronics Recycling - per state requirements, arrange vendor, PO for fees
• Annual Audit
  • Act as contact for audit walk to see postage meter, update restricted access list
  • Act as contact for audit walk to see copier paper, confirm inventory control, update restricted access list
  • provide all oversight reports and answer questions for facilities related issues
• Energy Management
  • contact for utility accounts
  • Maintain energy tables for reporting purposes
• Supervise/Manage Shipping & Receiving Services
  • Oversee department employees and support operations of this department

MINIMUM QUALIFICATIONS

• Bachelor’s Degree required
• Minimum 5 years’ experience in an operational management position with expanding responsibilities
• Ability to perform all job responsibilities with little or no supervision.
• Experience in procurement and vendor management
• Excellent supervisory skills
• Excellent communication and interpersonal skills
• Demonstrated ability to work well with a variety of individuals and diverse populations
• Ability to work independently, resolve issues, seek help when needed, and work on concurrent projects
• Experienced user of common computer hardware (e.g. laptops), office productivity software (e.g. Microsoft Office, budget software), and mobile devices (e.g. phone), and common peripherals (e.g. printers, others…)