Job description

Job Summary: Become the Newest Member of the Family

Civil Clothing Inc. is seeking an experienced Event Planner/Coordinator to lead and manage trade shows, expos, and projects from the proposal phase through closeout. This individual is highly motivated and experienced at event production, and is extremely organized. Someone who works well with all types of people and enjoys collaboration will be successful in this role. Experience producing events, arranging travel, coordinating catering & hospitality needs, event staffing and marketing. Duties including but not limited to:

Essential Duties and Responsibilities:

• Brainstorm and implement event plans and concepts for in-person events
• Manage all aspects of assigned event projects
• Lead project team on-site and in the weeks/months leading to the event
• Create and maintain event timelines and project management tools
• Develop and manage event budgets and finances, including supplier quotes and project invoices
• Negotiate venue and vendor contracts
• Research event platforms and emerging technologies
• Draft staffing plans and on the ground schedules for event days
• Develop engaging client relationships by leading standing external meetings, site visits, and more both virtually and in-person
• Maintain client-vendor relationships
• Lead internal project teams, including overseeing projects for event associates
• Assist with business development initiatives by participating in prospect calls for new clients and drafting and reviewing proposals for current and new clients

Knowledge, Skills and Abilities:

• Excellent organizational, interpersonal, and administrative skills
• Clear and effective writing and verbal communication skills
• Strong leadership, problem-solving, and prioritization skills
• Effective multi-tasker, delegator, and time manager
• Ability to be a team player and a self-starter
• Experience with budget tracking and expense reconciliation
• Positive attitude and strong work ethic
• Basic knowledge of production (AV, Sound)
• Flexibility, able to adjust on the fly to changes in deadline
• Intermediate Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
• Public relations, communications, or hospitality background
• Project management experience

Education and Experience:

• 3-5 years of experience with trade shows, events, and hospitality event management
• Bachelor's (Preferred)

Job Type: Full-time

Pay: $18.93 - $22.80 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Torrance, CA 90503: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Marketing: 1 year (Preferred)

Work Location: In person

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