Job description
The Parish Office Assistant provides secretarial and clerical support for the pastoral and administrative staff. The Advancement Assistant supports the school administration office and manages donors for the church and school.
This position would require the applicant to work physically in both the school administration and church offices during the school year.
Duties
- Responsible for greeting all visitors and parishioners to the parish office
- Directs incoming calls and communications to the appropriate person/department
- Monitors church entry with remote access
- Supports parish pastoral and administrative staff by providing a variety of clerical tasks and secretarial assistance, as directed
- Assists and supports parish ministries, including baptism, St. Vincent De Paul, nursing home visitors and homebound visitors
- Prepare weekly liturgy for nursing home Masses and introductions and intentions for weekend Masses
- Records sacraments and contributions
- Shares responsibility of bulletin editor
- Schedule ministers for daily Mass
- Collects altar bread
- Maintain and report donor’s progress in a recently launched capital campaign.
- Mailer campaigns to thank and acknowledge donors.
- Support for full time Advancement Director as needed. i/e Auction
- Support for school administration office when necessary.
Skills
- Must have computer skills (Proficient in Microsoft Office, specifically Word, Excel, and Publisher) and an ability to communicate via telephone, texts and email.
- Excellent organizational skills with attention to detail, problem solving skills, verbal, and written communication skills necessary.
- Must be capable of learning Parish database and contributions software if not already experienced. (Parishsoft and Pushpay respectively)
- Must have experience bringing excel data to mail merge.
- Must have ability to maintain confidentiality in all matters.
- Must have strong relational skills, the ability to work effectively as part of a team or independently in a professional workspace.
Schedule
- Anticipate a 40-hour work week while school is in session.
- The school bell rings at 8am and parish office opens at 9 am.
- We can offer a flexible schedule most days since there is a full-time manager in both offices.
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