Job description
Position Information
Working Title of Vacant Position
Office Assistant/Part-Time
Job Type
Part Time
Posting Type
Public
Number of Vacancies
1
Department
FIRE
Division
FIRE PREVENTION
Requisition Number
2023199P
Number of hours worked per week
25
Work Schedule
Monday-Friday; 8:00am to 2:00pm. Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Work Site Location
Public Safety Building, 304 Albemarle Dr., 23322
Position Driving Requirement
O - Occasional
Pay Basis
Weekly
Advertised Salary
Starts at $15.00/hourly
Job Description
Chesapeake Fire Prevention is seeking an enthusiastic and customer service oriented individual to perform routine office tasks such as data entry, typing letters, work orders, schedules, or forms, filing, faxing, photocopying.
Chesapeake is an exceptional place to live, learn, work, farm, and play, and we are looking for an individual who exemplifies the City’s CARES (courteous, attentive, responsive, empowered, and stewardship) standards to join our team.
The successful candidate will also perform the following tasks:
Chesapeake is an exceptional place to live, learn, work, farm, and play, and we are looking for an individual who exemplifies the City’s CARES (courteous, attentive, responsive, empowered, and stewardship) standards to join our team.
The successful candidate will also perform the following tasks:
- Answers multi-line telephone, or radio; provides routine information, directs caller to appropriate personnel, or takes and relays messages.
- Processes incoming and/or outgoing mail and packages; opens, time stamps, sorts, and distributes mail to appropriate personnel or departments; prepares special mailings.
- Greets and assists visitors or customers/clients for assigned area;
- Provides routine information or forms, assists with completion of standardized records, documents, or applications, or directs party to appropriate personnel/department.
- Sorts, indexes, and files office materials; checks reports, records, plans, forms, and other data for clerical accuracy, completeness, and conformance with established regulations and procedures.
- Compiles information from various sources for records and reports; performs routine computations, and maintains and updates departmental records and logs.
- Provides services to the public; collects receipts, and accounts for funds collected; schedules interviews, tests, and/or inspections.
- Receives and relays citizen complaints and service requests;
- Receives, checks, processes, and files service reports.
- Orders, receives, and stocks office supplies; maintains and/or operates routine office equipment.
- Maintains database and coordinates programs/operations for area of responsibility.
- Assists with special projects as directed by supervisor.
- Performs other related duties as assigned.
Required Qualifications
VOCATIONAL
/
EDUCATIONAL
REQUIREMENT
: Requires high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in clerical skills, or a closely related field.
EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standards, this class requires a minimum of six months of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES : Depending on position, may require a valid driver’s license in compliance with City Driving Standards .
SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standards, this class requires a minimum of six months of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES : Depending on position, may require a valid driver’s license in compliance with City Driving Standards .
SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
Experience in Microsoft Word, Excel, and Outlook. Experience in
Kronos also preferred.
Kronos also preferred.
Posting Detail Information
Job Open Date
05/06/2023
Job Close Date
05/14/2023
Open Continuous
Special Instructions to Applicants
Pre-Work
may be required before candidates are selected for an
interview.
Those applicants selected for an interview will be given a skills
assessment test following the interview.
interview.
Those applicants selected for an interview will be given a skills
assessment test following the interview.
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Frequently- From 1/3 to 2/3 of the time.
Sitting
Continuously- 2/3 or more of the time.
Walking
Frequently- From 1/3 to 2/3 of the time.
Lifting
Occasionally- Up to 1/3 of the time.
Lifting Amount
Exerting up to 20 lbs
Carrying
Occasionally- Up to 1/3 of the time.
Carrying Weight
Exerting up to 20 lbs
Pushing/Pulling
Rarely- Less than 1 hour per week.
Pushing/Pulling Weight
Exerting up to 10 lbs
Reaching
Frequently- From 1/3 to 2/3 of the time.
Handling
Frequently- From 1/3 to 2/3 of the time.
Fine Dexterity
Continuously- 2/3 or more of the time.
Kneeling
Occasionally- Up to 1/3 of the time.
Crouching
Occasionally- Up to 1/3 of the time.
Crawling
Rarely- Less than 1 hour per week.
Bending
Occasionally- Up to 1/3 of the time.
Twisting
Rarely- Less than 1 hour per week.
Climbing
Rarely- Less than 1 hour per week.
Balancing
Occasionally- Up to 1/3 of the time.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
Rarely- Less than 1 hour per week.
Machines, Tools, Equipment and Work Aids Used
General office equipment, computer, printer, fax, scanner,
telephones, radios, etc.
telephones, radios, etc.
Protective Equipment Required
None
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
N = Never
Physical Danger or Abuse
N = Never
Other
N = Never
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
S = Seasonally
Extreme Temperatures
S = Seasonally
Noise and Vibration
M = Several Times Per Month
Fumes and Odors
N = Never
Wetness/Humidity
S = Seasonally
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Frequently- From 1/3 to 2/3 of the time.
Emergency Situations
Frequently- From 1/3 to 2/3 of the time.
Frequent Change of Tasks
Frequently- From 1/3 to 2/3 of the time.
Irregular Work Schedule/Overtime
Occasionally- Up to 1/3 of the time.
Performing Multiple Tasks Simultaneously
Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team
Occasionally- Up to 1/3 of the time.
Tedious or Exacting Work
Continuously- 2/3 or more of the time.
Noisy/Distracting Environment
Occasionally- Up to 1/3 of the time.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
None
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
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