Classification: Full Time
Pay Range: $50k to $60k DOE
Location: Santa Barbara, CA
Reports To: Branch Manager

About the Organization:

For 100 years and four generations of Hayward family leadership, Hayward Lumber has been committed to meeting and exceeding the needs of builders. Beyond full-service lumberyards, we offer window, door and cabinet design centers, pro-oriented hardware stores, and innovative building solutions designed to save time and money. Hayward Lumber is a family-oriented company that treats every employee as such. Our average tenure companywide is over 12 years and we pride ourselves in creating an environment in which you can learn, grow, and prosper. Hayward Lumber provides a competitive compensation structure, as well as a comprehensive benefits package including medical, dental, vision, life insurance, 401K, and paid time off including vacation, holiday, and sick leave. Learn more at www.haywardlumber.com

Mission:

Hayward is to be the most dependable supplier of products, services, and solutions to the construction market, as it has been since 1919.

Responsibilities:

• This position plays a critical part of the overall operation and management of the business.
• The office manager is responsible for providing high quality work in a fast-paced environment.
• Responsible for supervising booking staff (accounts receivable and accounting admin) which requires monitoring accounting procedures, ensuring consistent application of the procedures and proper handling/accuracy of cash.
• Assist with branch accounts receivable clerk with collections on customer accounts.
• Resolve any issue or complaints received via customer accounts.
• Reviews time and attendance discrepancies on a daily basis, collect missing punches, edits punches and time off requests –submits payroll hours to the payroll department on a semi-monthly basis (twice a month).
• Manage commission agreements and calculations to be submitted to the corporate office for processing.
• Oversee new employee onboarding process in concert with HR, including the coordination of pre-employment screening, orientation, and systems setup.
• Is the lead person on all employee related issues.
• Must have a clean driving record and a valid California driver’s license.
• Other duties: provides clerical support when needed such as answering phones, sorting and distributing mail, preparing documents, ordering of office supplies and oversees petty cash fund.

Qualifications:

• 2 - 3 years of experience as an Office Manager, Front Office Manager, or Senior Administrative Assistant
• Excellent time management skills and ability to multi-task and prioritize work.
• Excellent written and verbal communication skills.
• Attention to detail and strong problem-solving skills.
• Proficient with PC hardware, Windows, and MS Office (Excel, Word, Outlook)
• Strong organizational and planning skills in a fast-paced environment.

We are proud to be an equal opportunity employer.