Job description
Posting Details
Posting Details
Working Title
Office Manager
Position Number
00662A
Department
MATHEMATICS & STATISTICS
Location
Norfolk, VA
Type of Position
Classified
Type of Job
Full Time
EEO Category
F Administrative Support (Clerical & Sales)
Job Description
Manages the daily operations of the Mathematics and Statistics Department office in support of the goals of the Department. Works effectively with Department chair, faculty, staff and students to complete assigned tasks, and to ensure efficient operation of the department. Provide administrative support to the chair and provide supervision to student workers in the departmental office and offices in ECSB and Math Department offices in Visual Arts Building. Coordinate regularly scheduled and special departmental events.
Type of Recruitment
Knowledge, skills and abilities
Considerable knowledge of customer service and problem resolution techniques.Strong oral and written communication skills.Strong time management and organizational skills.
Demonstrated proofreading skills to include the ability to pay close attention to detail.
Ability to work independently and exercise excellent judgment.Demonstrated ability to collect, compile, and analyze data.Demonstrated ability to analyze and resolve administrative problems.
Demonstrated ability to use Microsoft Word, PowerPoint, Excel, and Access.Ability to interact effectively and professionally with diverse clientele.Demonstrate the ability to work corporately and in a team environment to achieve departmental goals.Working knowledge of and skill in using enterprise software systems such as Banner, LeoOnline (or similar systems) and virtual meeting software.
Demonstrated proofreading skills to include the ability to pay close attention to detail.
Ability to work independently and exercise excellent judgment.Demonstrated ability to collect, compile, and analyze data.Demonstrated ability to analyze and resolve administrative problems.
Demonstrated ability to use Microsoft Word, PowerPoint, Excel, and Access.Ability to interact effectively and professionally with diverse clientele.Demonstrate the ability to work corporately and in a team environment to achieve departmental goals.Working knowledge of and skill in using enterprise software systems such as Banner, LeoOnline (or similar systems) and virtual meeting software.
Special licenses, registration or certification
None
Education or training
None
Level and type of experience
Considerable experience in an administrative support role.Some experience processing purchase requests, travel reimbursements, and ordering supplies.Some experience in coordinating events.
Some experience using Enterprise software suites such as virtual meeting software, PeopleAdmin, Banner.
Some experience using Enterprise software suites such as virtual meeting software, PeopleAdmin, Banner.
Preferred knowledge, skills, abilities, education, experience, licensure, certification
Demonstrated ability to work with limited supervision.Demonstrated ability to work in a position with heavy telephone and public contact.Demonstrated ability to lead and direct the work of others.Some experience in administrative support role in a higher education environment.
High School graduate or GED.Some post high school training in Office Administration.
High School graduate or GED.Some post high school training in Office Administration.
Conditions of Employment
None
Annual Salary/Hourly Rate
Salary commensurate with education and experience
Posting Detail Information
Job Requisition Number
S02230
Job Open To
General Public
Open Date
03/06/2023
Close Date
03/24/2023
Open Until Filled
No
Special Instructions Summary
None
Criminal Background Check
The final candidate is required to complete a criminal history check.
College Home Page
https://www.odu.edu/sci
Department Home Page
ww1.odu.edu/math
Equity Statement
It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.
Reasonable Accommodation Request
If you are an individual with a disability and require reasonable accommodation, please contact the Office of Institutional Equity & Diversity at (757) 683-3141.
Alternative Hiring Process
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter/Letter of Application
- Contact Information for Professional References
- Recommendation/Reference Letter 1
- Recommendation/Reference Letter 2
- Recommendation/Reference Letter 3
- Yellow Layoff Form
- Blue Layoff Card
- Certificate of Disability Letter
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