Office Support Associate - Computer Science

Computer Science

Job Summary

This position works under general supervision to perform administrative tasks requiring knowledge of general office and departmental policies and procedures and the ability to operate a variety of office equipment.

Duties & Responsibilities

• Arrange internal and external meetings and appointments for faculty supervisors by scheduling times, reserving rooms, and coordinating activities, using sound judgment concerning priorities and time limits.
• Make travel arrangements, which generally involves airline and hotel reservations as well as transportation to and from destinations.
• Work with the Department Business Office on requests for purchasing, travel reimbursement, and other departmental functions related to University requirements.
• Handle various arrangement details when an assigned faculty member is host for a departmental visitor.
• Serve as back-up during the absence of other faculty support staff members.
• Maintain an electronic file of the faculty biographical data forms.
• Gather, request, or provide factual information requiring reference to a variety of sources such as explaining procedures, schedules, or gathering product information. including verbal and written activities.
• Perform additional appropriate duties to further the mission of the department.
  

Physical Demands

• Standing : Occasionally

• Walking : Occasionally

• Stairs : Rarely

• Sitting : Frequently

• Lifting/Carrying : Rarely

• Pushing/Pulling : Rarely

• Bending/Stooping : Rarely

• Kneeling : Rarely

• Squatting/Crouching : Rarely

• Reaching : Rarely

• Grip/Dexterity : Rarely

• Twisting : Rarely

• Talking : Rarely

• Hearing : Rarely

• Repetitive Motions : Rarely

• Eye/Hand/Foot Coordination : Rarely

• Visual Acuity : Rarely

Minimum Qualifications

• High school diploma or equivalent.
• Any one or combination totaling eighteen (18) months from the categories below:
  • College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals one (1) year (12 months)
    • Associate’s Degree (60 semester hours) equals eighteen months (18 months)
  • Work experience performing office/clerical activities, including the use of computer systems.

Knowledge, Skills and Abilities

• Computer literacy; strong written and verbal communication skills; demonstrated attention to detail; ability to understand and apply department and university policies and procedures.

Appointment Information

This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 4/7/2023. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on April 7th, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact kbogle@illinois.edu . For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1016680
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu