Job description

OPERATIONS DEPARTMENT ADMINISTRATIVE ASSISTANT

Position Type: Salary
Website: jet-infrastructure.com
Date: 03/19/2023

Job Description

The Administrative Assistant will support the Operations Department with day-to-day tasks. This position will report to the Vice President of Operations & Engineering and will work closely with JET’s field operations management staff. This position will be located in our Memphis, TN office and will require a background check and drug test.

No relocation assistance will be offered for this position.

Responsibilities:

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, support preparation of department presentations.
• Responding to external department requests and inquiries in a polite and professional manner.
• Organize and maintain department databases.
• Organize meetings, including scheduling, and organizing catering when necessary.
• Keeping track of operational site inventory and ordering materials and/or supplies.
• Performing minor accounting duties and budgetary duties; open purchase orders, apply correct account codes, analyze operational budgets with operations management, document variance explanations, review expenditure details and resolving discrepancies with operations.
• Liaison between Operations Department/Field Operations and corporate office.
• Support Operations Manager(s) and responsibilities as assigned.
• Work closely with the operations manager to oversee daily business operations.
• Responsible for training and enforcing company policies and/or procedures to operational teams.
• Communicate correspondence and emails with customers, clients and contractors.
• Providing administrative support to projects as needed.
• Performing other duties as assigned.

Education/Qualifications

• High school diploma/GED.
• Degree in business administration or a related field preferred.
• 3 – 5+ years of experience as an office administrator/manager or in a similar position.
• Strong organizational and administrative skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office and data management software.
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to multitask.

Working Conditions

• Position may require prolonged periods of sitting in order to accomplish administrative duties.
• This position frequently works under time constraints to meet deadlines.
• Able and willing to travel on an as needed basis.
• Position will be expected to work on location at company facilities.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• Memphis, TN 38118: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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