This position will greet and assist students, faculty, staff, trustees, and guests in the President’s Office as well as assist the Executive Assistant to the President with secretarial support and other duties associated with the President’s Office.

Qualifications:

• Bachelor’s degree preferred
• Secretarial experience required
• Proficient in Microsoft Office 2007 software applications (e.g. Outlook, Word, Excel, Access, etc.)
• Experience with institutional operations databases a plus
• Ability and willingness to learn existing and/or new software programs as needed
• Professional in demeanor, dress, and presence
• Ability to work supportively with people in pressured situations
• Ability to work efficiently in a two-person office with some cross-training required
• Ability to work as a team member

General Expectations:

• Personal relationship with Jesus, a vibrant Christian faith, and a commitment to Christian community; capable of sharing faith and engaging in conversations about Christ.
• Demonstrate Simpson University Values in the performance of all duties
• Maintain lifestyle in accordance with Simpson University Lifestyle Policy in Staff Handbook
• Maintain the confidentiality of information, data and records. Properly use tact, diplomacy, discretion and judgment
• Demonstrate strong customer service skills in the performance of job duties
• Demonstrate good organizational and communication skills in the performance of job duties
• Supervises employees in accordance with Simpson University policies and procedures (for supervisory positions)
• Support the overflow needs of other departments within the respective university area per supervisor
• Perform other duties in accordance with this position as deemed necessary by the immediate supervisor and the President

Essential Functions:

• Greet and assists guests in the President’s Office
• Receive and direct phone calls in a polite and professional manner, answering questions whenever possible
• Assist the Executive Assistant to the President with correspondence, appointments, projects, filing, and gathering information for reports
• Assist the Executive Assistant to the President in hosting and preparing reports for bi-annual trustee meetings
• Schedule appointments for President as needed and maintain President’s calendar with current events
• Perform diverse secretarial and clerical duties, including ordering office supplies
• Assist in planning and preparation for special events hosted by the President’s Office (Event Planning)
• Edit and review documents and reports sent out by the President’s Office
• Work a varied schedule occasionally as situations require (which may include a few weekends and evenings)
• Perform special projects as requested

Physical Requirements:

Analysis of Physical Demands to Perform Essential Functions:

Key (Based on typical week):

N=Never
R=Rarely (Less than 1 hour per week)
O=Occasional (1%-33% of time)

F=Frequent (34%-66% of time)
C=Constant (over 66% of time)