Position Location

This position is eligible for hybrid (office/remote) working arrangement and flexible working hours. This position is located in Los Angeles, California.

Who We Are

HMC Architects is an employee-owned design firm with an inherent desire to make a difference in our communities. As a purpose-driven brand based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities–through healthcare, education, and civic spaces.

Job Summary

Responsibilities include administrative support to Principals, Project Managers, Construction Administrators and assisting their respective office/studio PIC as well as the Administrative Manager; oversight/coordination of all of Construction Administration documentation.

Minimum Requirements

Education: College Degree or High School Diploma with equivalent experience and minimum two (2) years college related courses preferred.

Minimum five (5) years general and administrative office experience required.

Minimum two (2) years’ experience in a project administrative capacity. Architectural and/or construction background a plus.

Experience with DSA, HCAI and/or Authorities Having Jurisdiction forms is a plus.

Other Requirements and Responsibilities

Job Specific Qualifications

• Advanced skills in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Project Management software experience preferred.
• Detail-oriented, ability to manage multiple projects with varying deadlines.
• Professional attitude and appearance.
• Excellent communication and interpersonal skills (both written and verbal).
• Excellent organizational skills and ability to establish priorities, objectives, and deadlines, with minimal supervision, adapt at succeeding in fast-paced environment.
• Skills and business acumen necessary to field requests from clients and senior HMC staff, producing clear and accurate results with minimal supervision.
• Act as a point of contact for architects, clients, consultants, contractors, and various construction services teams
• May participate in meetings, able to write notes and help follow up on actions needed.

Communication

• Responds promptly to client needs, solicits client feedback to improve service, responds to requests for service and assistance, meets commitments.
• Speaks clearly and persuasively in positive / negative situations, listens and gets clarification, responds well to questions, demonstrates group presentation skills, effectively participates in meetings.
• Writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively, able to read and interpret written data.
• Ability to establish productive working relationships and to deal smoothly, effectively, and cooperatively with people at all levels. Listens without interrupting, keeps emotions under control.

Leadership & Teamwork

• Encourages teamwork by creating a climate where others are respected and valued.
• Responds constructively to suggestions and feedback received from others.
• Keeps co-workers informed of changes in process / procedures in department and company.
• Provides office/studio staff members with confidence/assurance that change is inevitable and should always be embraced.
• Demonstrates the ability to direct others with the purpose to work together toward a common goal.

Productivity

• Utilizes resources, establishes priorities, and organizes work to meet/complete required department, program, or firm deadline.
• Plans and organizes work assignments for optimum results.
• Displays the ability to service internal and external clients effectively and efficiently.

Self-Management

• Displays good work ethics - punctuality and attendance are a priority and time off is scheduled around job responsibilities.
• Demonstrates high self-motivation in attaining position objectives to the extent which new responsibilities and challenges are sought.
• Consistently displays a positive, proficient, and professional appearance/attitude that lends to the team/firm’s overall success.
• Ability to continuously demonstrate initiative, good judgment and handle confidential matters with absolute discretion.
• Responds positively to changes in work environment and copes effectively with different decisions.
• Demonstrates flexibility in responding to work demands.
• Overcomes job related barriers that may adversely affect work outcomes.
• Has the ability to adapt to change, to develop new ideas and approaches

Quality

• Demonstrates competency in required job skills.
• Provides an overall quality work product that contributes to the success of the department, project, or firm.
• Demonstrates overall accuracy and thoroughness, applies feedback to improve performance, monitors own work to ensure quality and avoid repetitive errors.
• Understands that design quality is an important consideration in all work products.
• Provides oversight ensuring that the office/studio follows all quality and procedural standards

Technical

• Understands and is proficient in the use of job-specific tools, and adheres to HMC’s Policies and Procedures in the production of work.
• Gathers and analyzes information skillfully, uses intuition and experience to maintain goal driven outcomes.
• May audit, submit, and approve timecards for office/studio staff.
• May conduct new-hire training on HMC software/procedures.
• Administration and reconciliation of Managing Principal personal calendars, task lists, and coordinating/planning meetings.
• Demonstrates a high degree of industry related knowledge.
• Considered a role model for all administrative staff.
• Involved in the structure, staffing, and supervision of office/studio administrative group, conducting mentoring, training, and evaluations.

The salary range for this position is $25.41 to $35.72

The actual offered salary for this position will vary depending on multiple factors including the candidate’s qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.