Job Title: Sales Coordinator

Reports to: Director of Sales

Schedule Information:

• Full Time (30-40 hours)
• Flexible shift time around 9 a.m. earliest – 5:30 p.m. latest
• Monday - Friday with occasional evenings and weekends

Job Duties:

Provide clerical support for the Sales & Catering Department

• Answer phones
• Respond to Inquiry requests
• Meet with prospective clients; conduct site tours
• Serve as primary point of contact between Sales and Operations; maintain clear communication
• Monitor, maintain and order office supplies
• Establish and maintain filing system procedures and prepare new client files.
• Calculate & distribute monthly departmental sales productivity using ESP Database and an Excel spreadsheet

Assist with the coordination of Banquet events

• Coordinate rehearsals, ceremonies and events on Thursday, Friday Saturday (sporadically)
• Attend occasional off-site functions (i.e. Bridal Show)
• Assist managers in calling clients and vendors to coordinate arrangements for functions
• Plan small pop-up events from start to finish

Benefits:

• Free meal with each shift, prepared fresh daily
• Discounted bus pass
• Employee discounts on hotel rooms and restaurant purchases
• Bi-Weekly pay
• Paid Time Off accrues each pay period
• Health Insurance (avg. 30+ hrs per week)
• Dental Insurance (avg. 30+ hrs per week)
• Vision Insurance (avg. 30+ hrs per week)
• Life Insurance (avg. 30+ hrs per week)
• Aflac (avg. 30+ hrs per week)
• 401(k)

• Ideal candidate will possess prior experience in hospitality with an interest in growing a career in sales and catering
• Ability to satisfactorily communicate in English with guests, co-workers, and management to their understanding.
• Ability to input and access data in a personal computer. Proficiency with Microsoft Excel and Publisher.
• Ability to create marketing materials specific to the prospect.
• Ability to promote positive relations with all telephone callers, office visitors and guest inquiries.
• Ability to focus attention on details, be well organized and follow up.
• Ability to maintain confidentiality of guest information and designated hotel data.
• Ability to work with minimal supervision.
• Ability to remain in an office environment for extended periods of time.