203 Day Position

Job Grade 109

SUMMARY:

Serves as secretary to the principal/director/supervisor and as facilitator for the school/department and public being served in communicating information, problem solving, material acquisition and record keeping. This person assumes primary responsibility for the secretarial function in an assigned area.

ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned.

• Maintains a cooperative relationship with fellow staff members, students, and the general public.
• Adheres to and enforces district, state, and federal laws, policies, procedures, and regulations.
• Makes and receives telephone calls, takes messages, responds to routine questions, sets appointments or routes calls to appropriate persons.
• Maintains student/school/department records and files for building/department supervisor and related requirements.
• Distributes mail.
• Greets visitors.
• Types, prepares, compiles, distributes, files reports/records, correspondence, mailings, calendar of events, etc. related to building/department functions and supervisor needs.
• Processes attendance/payroll for staff.
• Takes/transcribes notes for correspondence.
• Orders, processes, and maintains office materials and equipment.
• Serves as secretary to the principal/director/supervisor.
• Acts as liaison between school/department and community, patrons, principal, parents, staff and students.
• Operates standard office equipment.
• Provides appropriate first aid needs.
• Distributes community/district flyers.
• If applicable, performs duties relating to students such as taking attendance and tardiness, administering medication according to policy and regulations, responding to accidents and illnesses, resolving bus scheduling problems and other issues as they arise.
• If applicable, handles cash receipts and disbursements.

SUPERVISORY RESPONSIBILITIES:

Students as may be assigned to assist in workload. Responsibilities include training, planning and directing work.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

• High school diploma or general education degree (GED) and
• Three years in general office work or training or
• Equivalent combination of education and experience.
• Demonstrative competence in the use of computer and office machines.
• Demonstrated ability to exercise good judgment, tact and diplomacy.
• Such alternative qualifications as the Board deems appropriate.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:

Ability to pass a typing test at 55 words per minute. Ability to operate a personal computer and related software. Ability to get along with other people. Patience in dealing with parents and small children. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or push up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate to loud.

ATTENDANCE STANDARDS:

This is a non-exempt position as defined under the Oregon Wage and Hours Law. The normal work year and work day will be based on the operational needs of the district, however there may be some hours beyond the normal day, or normal week, depending on the particular operational needs of the district. The attendance standards described, herein, shall not be construed as a guarantee of hours or days of work.

TERMS OF EMPLOYMENT:

Wages for this position will be determined by the Board of Directors. Work schedules will be reviewed and approved by the Business Manager and will be based on the operational needs of the district.

EVALUATION:

Performance of this position will be evaluated in accordance with provisions of the board’s policy on the evaluation of Classified personnel.