Duties

As the primary assistant to the Assistant District Manager (ADM), the incumbent performs the following duties:

• Coordinates and tracks the status of ongoing tasks and projects by contact with ADM and subordinate supervisors. Incumbent conveys priorities, messages, instructions, information, and requests to subordinate supervisors regarding activities requested by the ADM and follows up as necessary, reporting actions taken to the ADM.
• In the absence of the ADM, assumes responsibility for ensuring that requests for action or information are made known to subordinate staff who can satisfy the inquiry/request. Monitors work in progress for required actions and informs the ADM of their status. Incumbent ascertains that all projects are completed timely.
• Reviews incoming publications, regulations, and directives which may affect the Division due to their subject matter. Determines those of importance or interest to the ADM and refers them to a subordinate member of their staff for review and comment. When clarification of instructions from initiating office of appropriate points of contact is necessary, obtains such clarification on own initiative and briefs Manager of any changes in policy or processes. Determines the that affect subordinate of the Division, and on own initiative, assures that subordinate supervisors and informed.
• Performs special research projects for the ADM which may occasionally involve policy or operational matters.
• Provides assistance to the supervisor on sensitive and confidential information. Periodically handles personnel actions, puts in final format employee performance appraisals and standards. Assists the supervisor with researching questions that arise involving Human Resources.
• Assembles and organizes material for the ADM's use during speaking engagements with MSHA and staff members, stakeholders, union representatives, etc.
• Receives and screens all visitors and telephone calls to the ADM. Refers important business and high-ranking visitors to the ADM; when this is not practical, takes messages for their attention or makes later appointments for the visitors.
• Exercises exclusive control over the ADM's calendar and schedules appointments and conferences upon own initiative based upon personal knowledge of the Manager's workload and current issues of importance. Incumbent reminds Manager of appointments, briefs them on matters to be considered before the scheduled meeting, and reschedules appointments when it becomes apparent that the Manager will not be able to meet previous schedules. Incumbent uses Microsoft Outlook Calendar to provide the most efficient method of tracking the District Manager's schedule.
• Receives and reviews incoming correspondence, maintains control records, and gathers needed relevant material. Based on personal knowledge of policies and procedures, personally prepares responses for the ADM's signature. Anticipates need for information and systematically prepares material so that it is immediately available for the Manager's needs.
• Reviews documents and correspondence prepared by other Manager's assistants for signature of or requiring coordination with the ADM for conformance with regulations, grammar, formal, and special policies of the agency. Employee has complete responsibility for assuring that all such documents are correct in these respects. Return communications to originator for corrections when not in conformance with known policies, or correspondence regulations have not been complied with. Gives advice and instructions to subordinate offices through discussion with author or assistant, to obtain higher degree of compliance with general agency policies and correspondence regulations.
• Makes arrangements for travel, arranging schedules of visits, making reservations, notifying organizations and officials to be visited of planned itinerary, and submitting travel vouchers and reports upon completion of travel.
• Serves as primary point of contact in one or more of the following activities: FOIA responses; preparation of district activity reports; Alternate Case Resolution information; tracking of Mine Plan Approvals; Legal Identifications of Mines databases; reporting of Contested Violations cases; development and the use of a variety of information reports using the Mine Safety Information System; and/or the development of SOPs and databases for use in performing and tracking these and other district activities.

Requirements

Conditions of Employment

• Must be a U.S. Citizen.
• Must be at least 16 years old.
• Requires a probationary period if the requirement has not been met.
• Candidate required to obtain the necessary security/investigation level.
• Appointment to this position may require a background investigation.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. You are not required to submit a document if it does not apply to you. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password-protected documents.

  - Resumes are required - provide a resume either by creating one in USAJOBS or uploading one from your profile. To receive full consideration for relevant and specialized experience, please list the month, year, and number of work hours worked for the experience listed on your resume. We also suggest that you preview the vacancy questions and confirm that your resume supports your question responses.
  
  - Veterans Documents (if applicable): To be considered as a 5-point preference eligible, you must submit a copy of your Certificate of Release or Discharge From Active Duty, DD214. Your DD-214 must show the type of discharge and dates of active duty. To claim 10-point preference, you must submit a copy of your DD214; an Application for 10-point Veteran's Preference, SF15; and the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. (For active-duty service members expecting honorable or general discharge or release within 120 days, click Active Duty). Without this documentation, you will not receive the veteran's preference. For more information, go to Feds Hire Vets - Veterans Preference

  - Displaced Employee Placement Documents - Only required if requesting priority consideration under CTAP or ICTAP eligibility.

  • Cover Letters are not mandatory and will not be used to verify experience but may be submitted. Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.

• How to Apply

  To apply for this position, you must complete the initial online application, including submission of the required documentation specified in the "Required Documents" section.

  Follow the steps below to apply. Your application and ALL required supplemental documents MUST be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to receive consideration. Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered. Click here for information on Reasonable Accommodations.

  SAVE your information before the 30 MINUTE TIMEOUT! For help, go to USAJOBS Help Center.

  STEP 1 - Create USAJOBS Account on www.usajobs.gov, including your Resume and Saved Documents Your resume must provide sufficient information to substantiate your responses to the self-assessment vacancy questions. If not, HR may amend your responses to more accurately reflect the competency indicated by resume content. FOR EACH EMPLOYMENT PERIOD, include: start/end month & year and note full-time or part-time (if part-time, include # of hours worked per week); otherwise, your application may be considered incomplete.

  STEP 2 - Complete the 1st part of the application process (USAJOBS) Once you have identified a job on USAJOBS that you wish to apply for, click on the title and click the "Apply" button. For questions about the vacancy, contact the Agency Contact at the bottom of the announcement. Click "Start Application" and proceed through the 5 steps noted at the top of the USAJOBS page. You will be able to select a resume and documents from your USAJOBS Account that you can submit as a package as part of your DOL application. In Step 5, click "Continue to Agency Site".

  STEP 3 - Complete the 2nd part of the application process (DOL) On the Department of Labor (DOL) page, create a DOL Account if you have not already and click "APPLY TO THIS VACANCY". Continue through the 7 progress steps indicated by circles at the top of the DOL page. The 3rd progress step is where you answer the vacancy-specific questions. The 4th progress step "Documents" is where you submit the required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy. If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.

  STEP 4 - On the "Review and Submit" step, click "Submit Application" The last "Confirmation" step will turn green noting that your application was submitted successfully.

  STEP 5 - Edit Application as needed by 11:59 pm ET of the Closing Date by returning to USAJOBS, clicking the vacancy, then "Update Application".

  Agency contact information

  Louise Larimore

  Phone

  972-850-4179

  Email

  larimore.louise.s@dol.gov

  Address

  Mine Safety and Health Administration
  200 Constitution Avenue NW
  Washington, DC 20210
  US

  Next steps

  Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration. Candidates will be referred to the hiring manager for further consideration and possible interviews. You will be notified of the outcome. A selection is expected to be made within 30 calendar days of the issuance date of the certificate.

  For instructions on how to check the status of your application, go to: USAJOBS Help Guide.

  USAJOBS will no longer send status alert email notifications. You can check your application status in the TAS by logging into USAJOBS and in the Applicant Dashboard, click the hiring agency Talent Acquisition System (TAS). If the TAS does not provide application tracking information, contact the agency's point of contact on the job announcement.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

Open to U.S. citizens and CTAP/ICTAP eligibles in the local commuting area. Also advertised through announcement #MS-23-DAL-MSHA-11954714-LSL for status applicants; VEOA eligibles; Military Spouses; Land and Base Management eligibles; OPM Interchange Agreement eligibles. To be considered for each vacancy, apply to BOTH jobs.