The Office of the Registrar is recruiting for a Senior Academic Records Specialist- Graduation and Degree Audit to join the team. The Senior Academic Records Specialist is responsible for the evaluation of anticipated graduates and communication with the student and their faculty about remaining requirements. This position is also responsible for construction and maintenance of degree audit programs in Colleague, and keeps current on all changes to degree requirements and policies. A review of applications will begin immediately, and will be accepted until filled.

Primary Duties and Responsibilities:

Graduation Specialist:

• Prepare and disseminate lists of students who are expected to graduate each term.
• Manage communications with students and faculty regarding degree application and requirements for completion.
• Manage the evaluation of all degree applicants, including updating program evaluations, engaging others in the office as necessary for timely completion with regard to important deadlines.
• Print diplomas, verify addresses, and ensure student account is clear before releasing diploma.
• Coordinate the Registrar's participation in Wildcat Windup.
• Coordinate the Registrar input for the Commencement Program; this includes the students' names, degrees, majors, and hometowns as well as Departmental Honors and Awards and Honor Society membership.
• Coordinate all activities regarding the office's activities leading up to and during Commencement weekend.

Degree Audit Specialist:

• Analyze complex degree requirements and interpret the coding necessary to create the comprehensive program evaluations. This includes writing the code for each requirement and keeping current on best practices for writing syntax.
• Keep current on the rules and requirements as passed by the Faculty.
• Communicate with the Curriculum Committee(s), Deans, and Department Chairs to clarify requirements and intent concerning program requirements, curricular policies, and other matters relating to the Degree Audit programming.
• Manages Academic Program updates, ensuring accuracy and communicating information to students, advisors, and the Office of Academic Advising.

Other Duties:

• Assist with office processes at busy times, such as the beginning of each semester and add/drop deadlines, as well as degree processing-which usually includes evening and weekend work.
• Liaison with other university offices and services as needed.
• Prepare a variety of reports, schedules, forms, and/or other information related to assigned area of responsibility, utilizing established guidelines and procedures.
• Respond to requests for information related to records, reports, and general information.
• May attend and represent Linfield at regional and national conferences and seminars.
  
• Perform other duties of a similar nature as assigned

Qualifications:

• Bachelor's degree and one year experience working with academic records; or an equivalent combination of education and experience.
• Knowledge of degree requirements and maintenance of student information.
• Knowledge of higher education registration and admission principles, practices, and processes.
  
• Experience supervising professional staff or student worker support staff.
• Proficiency in computer software applications and thorough knowledge of database systems, applications, and functions. Knowledge of Ellucian Colleague preferred.
  
• Experience prioritizing and assigning work.
• Exemplary verbal and written communication skills, with an emphasis on providing excellent customer service.
• Ability to relate positively to students, faculty, administrators, and staff from diverse backgrounds.
  

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment. Constant sitting, hearing, talking, seeing and repetitive movement of hands, wrists, and fingers. Occasional walking, climbing stairs, stooping, bending standing, lifting, pushing, pulling or carrying up to 20 pounds. Concentrated mental and/or visual attention is required. Work involves performing tasks requiring strong attention to detail for sustained periods to ensure accuracy.

Application Procedure:

To apply, please complete the online application and attach the following documents. Review of applications begins immediately and will be accepted until filled.

• Cover Letter
• Resume

About Linfield University:

Linfield University is an independent, nonprofit university with two physical campuses. The main campus, located in McMinnville, Oregon is on 189 park-like acres just south of the charming historic downtown. The School of Nursing, located in northeast Portland, Oregon, is located on 20 acres. Linfield also has a growing eCampus. Since 1858, Linfield has connected a traditional liberal arts experience with practical education through 57 majors, including wine studies, sport management and nursing. Linfield also offers interdisciplinary graduate degrees in business, nursing, education and sports sciences. Linfield University is fully accredited by the Northwest Commission on Colleges and Universities. With a relentless focus on student success, Linfield is committed to a mission of connecting learning, life and community.

Linfield enrolls approximately 1,800 students from around the nation and globe each year. Thirty-seven percent of Linfield's undergraduate students are first-generation college students, and more than one-third are U.S. students of color. Linfield competes in the NCAA Division III Northwest Conference and holds the national record, across all divisions, for consecutive winning football seasons (dubbed "The Streak"). U.S. News & World Report has named Linfield one of the top liberal arts colleges in the nation when it comes to social mobility for four years in a row. See more of Linfield's accolades at linfield.edu/rankings.

The university's two physical locations showcase the beauty of the Pacific Northwest and a meaningful connection between the university and its community. Just 1-2 hours from either location are the snow-peaked mountains of the Oregon Cascades or the Pacific Ocean shoreline. McMinnville and Portland are both highly ranked for their access to outdoor recreation, as well as top locations for foodies and wine enthusiasts.

Although the school retains a historic affiliation with the American Baptist Church, Linfield's employees and students are not bound by the religious requirements of its founders. Linfield warmly welcomes all those who seek out Linfield's exemplary educational and career opportunities.

Linfield offers a generous comprehensive benefit plan, which includes healthcare, retirement plan, life insurance, and short/long term disability, 17 PTO days per year, 8 paid holidays, and Winter Break. Another amazing and valuable benefit for employees, as well as their spouse/domestic partner and dependents, is tuition remission. You and your dependents will have access to our Athletics Complex, including two weight rooms, racquetball courts, a basketball court, swimming pool, track, and indoor and outdoor tennis courts, and a 1.5 mile outdoor wellness trail. For those who are sports enthusiasts, you and your dependents can attend all Linfield athletic events on campus for free (except NCAA playoffs). Additional perks include 20% merchandise & clothing discount at our Barnes & Noble Bookstore, access to Microsoft Office 365 on your personal devices, and a Starbucks conveniently located on campus.

We Value Diversity: Linfield University is actively engaged in promoting, advancing, and confirming our commitment to diversity and inclusion. We believe that a diverse and vibrant Linfield contributes to academic excellence and critical thinking. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. All candidates are encouraged to address how their professional and lived experience, scholarship, teaching, mentorship, and/or service will build on our diversity and inclusion efforts.