Job Title: Senior Administrative Assistant

Job Description:

This position will provide support to the Helicopter Program Office (HPO) Front Office Group and directly support the HPO Deputy Director. This person will managing an executive calendar and providing general administrative support.

Other duties include:

• maintain calendars for the Deputy Director and conference rooms, resolving schedule conflicts and disseminating all changes.

• receive incoming phone calls, routing to the appropriate party or documenting for further action.

• serve as timekeeper for Government civilian personnel, maintaining documentation that tracks time away from the job.

• coordinate arrangements, agendas, and briefing materials and record/track program action items and suspense’s for events such as meetings, reviews, working groups, and audits. For these events, the employee shall coordinate with functional managers, outside agencies, Contractor personnel, and the program office customers.

• assist with the establishment and maintenance of official file plans with the use of Electronic Records Management System (ERM).

• assist in preparing Continental United States (CONUS) and Outside the Continental United States (OCONUS) travel arrangements and travel vouchers using Defense Travel System (DTS) in accordance with the Joint Travel Regulations (JTR) and the Joint Forces Travel Regulations (JFTR).

• assist with the ordering of office supplies and with maintaining an inventory of stock, gather requests for supplies, and prepare and itemize various lists for supplies/equipment. The employee shall recommend items to be ordered/purchased and assist with the delivery.

• collect and prepare materials for staff meetings as required.

• provide support to the Video Teleconferencing (VTC) manager. The employee shall assist with VTC bridge scheduling processes, and shall coordinate VTC connectivity and interface requirements/issues with the VTC maintenance Contractor.

• retrieve data/information from program databases in the form of queries and reports as required.

• facilitate the use of standardized automated forms such as travel orders, performance reports, materials procurement, maintenance and disposition, as well as other periodic or ad hoc reports.

• assist with distributing and transmitting correspondence and incoming and outgoing mail.

• assist personnel with the transmittal of time sensitive government correspondence using overnight or express mail services.

• review and edit all documentation and correspondence prior to the HPO Director and/or Deputy Director’s or System Program Manager’s signature.

• perform other administrative duties as required.

Required Skills/Education:

Minimum of five years of related administrative experience.

Must be able to communicate clearly and effectively.

Education: High School or GED Equivalent

Years’ Experience: 5 Years

Travel: No

Security Clearance Required: Must have current Secret clearance or capability to be granted one

Position Type: Full Time

Work Location: WPAFB

For more information on Sumaria Systems, please visit our website at www.sumariasystems.com

Sumaria is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor.

Sumaria Systems, LLC (Sumaria) is a market leader in Professional Services, Engineering, and Information Technology has been a trusted partner to U. S. Department of Defense communities for more than 30 years. Sumaria Systems only provides engineering services to the federal government, and does not provide professional engineering or surveying services to the public within the meaning of Ohio Revised Code Section 4733.16. With expertise to lead, insight to deliver and commitment to succeed; we staff each mission with a carefully selected team of seasoned professionals. Headquartered in Danvers, MA, with operating locations in Alabama, Colorado, Georgia, Illinois, Ohio, Oklahoma, Utah, and Virginia.