About Bonhams

Bonhams is a global auction house with an 18th century heritage poised for transformative change. Our global operations are based in London, Paris, New York, Los Angeles and Hong Kong where we sell in over 60 categories, including motor cars, paintings, jewellery, and entertainment memorabilia.

Our employees are passionate about their work and we pride ourselves on a bespoke approach that aims to make every client feel important. It is an exciting time for our business and our global leadership team of art world professionals are now ready to for a People focused team to help them develop their talent strategy, strengthen our people brand globally, build organisational capability and drive process improvement.

About the Role

The NYC Shipping Coordinator is an entry-level / full-time / in-office (non-remote) position, responsible for a variety of shipping and operational functions, which includes both administrative and physical “hands-on” work.

Key Responsibilities:

This role oversees the following responsibilities:

• Teamwork: Reporting directly to the US Shipping Director and working alongside other Shipping Coordinators and various departments throughout Bonhams.
• Shipping : Assisting various departments with their shipping needs; expect to handle a high-volume of shipping requests all while exercising a high-level of due diligence and best practices.
• Pre-sale Shipping : Procuring shipping quotes from 3rd party shipping companies / and then executing-on all approved shipments by liaising between all parties involved.
• Post-sale Shipping : Handling & packing sold property / arranging shipping for sold property / and releasing property from our premises to the shipping companies.
• Interoffice Transfers : Interoffice shipments are routinely scheduled and require both administrative and physical “hands-on” work - including: arranging, organizing & booking shipments / maintaining property staging-areas within our premises / and overseeing the release & receipt of property.
• Courier Accounts: Managing our FedEx and DHL accounts to assist various departments with their shipping needs - including: quoting the shipping costs / creating shipping labels / assigning Schedule B numbers to items and generating EEI numbers for international shipments / and overseeing the release & receipt of parcels from the premises.
• Financial : Working closely with the Operations Administrator and Client Services team to manage the financial coding of invoices relating to post-sale shipping.
• Supplemental Responsibilities : In addition to the tasks and responsibilities listed above, you may be required to perform other duties as assigned by your manager.
  

Key Skills and Experience:

• Some experience in the above roles.

• Proficiency using the Microsoft Office software suite or equivalent; and basic database queries and entry.

• Ability to learn quickly about all matters of shipping including best practices and due diligence.

• Detail-oriented and possessing excellent communication skills; this is a communication-driven role which requires a sharp skillset to get through a heavy workload.

• Strong ability to work independently and to make use of provided technologies to maintain a constant presence.

• Capable of performing physical tasks such as being on your feet for hours at a time, walking throughout the office, and physically moving property.

• Potential to work overtime and/or during weekends (if ever required).
  

In addition to an active and progressive work environment, Bonhams offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.

We thank you for your interest in this position but please note that we will only contact candidates chosen for further consideration.

Bonhams is an Equal Opportunity Employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.