• Managing the Director’s calendar, email inbox, and fielding telephone calls
• Scheduling and coordinating meetings, including reserving meeting rooms, setting up conference calls, setting up Adobe Connect or other programs to share information, and taking meeting minutes to distribute to participants
• Independently drafting internal and external correspondence as well as maintaining electronic shared files and personnel files
• Preparing PowerPoint presentations as required to support the directorate
• Making travel arrangements, preparing/submitting expense reports and processing visit requests to required sites and naval shipyards
• Acting as the facilities coordinator for building 803 by managing facilities needs and working with EB facilities to resolve issues
• Must be proficient in or able to quickly learn business systems including, but not limited, to CONCUR, CSAR, CWO, SPARS, EB Procedures and IT Requests
• Must be able to keep Deadline requirements for weekly and monthly reports

Required:

• High School Diploma or GED Equivalent
• 3 years' experience in an administrative role
• Proficiency with Microsoft Office
• For internal Electric Boat employees only: candidates must be from organizations outside of operations (Glidart/Gabriel)

Preferred:

• 5 years' experience in an administrative role

• Excellent verbal and written communication skills with all levels of the workforce, including management, customers and facility sites
• Self-motivated, resourceful, and able to work independently
• Customer service-oriented
• Work well under pressure and multi tasked effectively
• Strong interpersonal skills
• Demonstrates integrity and trust
• Team player that works effectively with others
• Agile and responsive to urgent and ad hoc requests
• Must handle confidential and sensitive information with discretion and professionalism