Job Title: Staffing Coordinator Assistant
Department: Human Resources
Reports To: Staffing Coordinator
Job Schedule: Full-Time
FLSA Classification: Hourly, Non-Exempt
Job Description

Job Summary:

The Staff Assistant provides administrative support to the Staffing Coordinator and HR Department. They are responsible for clerical duties including answering HR-related calls, taking messages, filing paperwork, screening applicants, and scheduling interviews.

Supervisory Responsibilities:

This position does not have supervisory responsibilities.

Duties/Responsibilities:

• Address hiring needs for event staff and part-time positions
• Conduct initial screening of potential event staff and part-time candidates
• Assist staffing coordinator with recruiting, scheduling, and interviewing potential candidates
• Manage recruiting websites and dashboards
• Conduct employee orientation
• Attend employee trainings
• Enforce compliance with company and industry labor requirements
• Organize and maintain employee records
• Retrieve company and employee data as requested
• Maintain a healthy relationship with employees and forward all concerns to the HR manager
• In partnership with the HR Manager, Staffing Coordinator, and Event Services
• Assist in organizing, ordering, and distributing meal plans for event days.
• Assist with contacting staff, staff placement, staff breaks, and any other staffing needs.
• Keep accurate records of event staff attendance and tardiness as per the employee handbook policy.
• Assist in building engagement plans to assist with employee retention.
• Determine staffing shortfalls and report job vacancies to the Staffing Coordinator.
• Notify staff members of important information and company policies
• Receive, sort, and distribute daily mail/deliveries
• Order HR office supplies and keep an inventory of stock when needed
• Assist in the development of Standard Operating Procedures (SOP), job aids, and training
• Assist in Opportunity to Improve Service (OTIS) initiatives company-wide
• Culture Driver for Golden Grape Entertainment
• All other duties based on the department and company needs

Required Skills/Abilities:

• Proficiency in Microsoft Office & Google Workspace and other office management programs
• Ability to maintain confidentiality
• Strong analytical and problem-solving skills.
• Effective communication skills
• Excellent organizational skills and attention to detail.
• Ability to act with integrity, professionalism, and confidentiality
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work weekends, evenings, and nights as this position will be required to attend all live and sporting events
• Good interpersonal skills with a polite and courteous demeanor toward staff, customers, clients, and visitors to the property.

Education and Experience:

• Associate degree in administration, human resources or office management OR 2 years experience in a similar role

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be available for week or weekend events.
• Must be able to lift 15 pounds at times.
• Must be able to withstand prolonged periods of standing.
• Must be able to access and navigate each department at the organization’s facilities.
• Move in a fast-paced environment that will occasionally be loud.

Note:

*The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.*
*We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. *