Job description

General Information:
Job Title: Executive Assistant

Responsibilities

• Work closely with VP or Chair on daily basis
• Answer and direct phone calls
• Welcome guests in a professional manner
• Coordinate and schedule appointments
• Maintain a filing system
• Update and maintain office policies and procedures
• Assist upper-level management with personal matters as needed
• Order office supplies and maintain office inventory
• Maintain contact lists
• Book travel arrangements
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Printing and scanning of documents
• Retrieving and distributing mail
• Maintain office equipment, including printers and scanners

Requirements

• Excellent note taker
• Constant follow through
• Experience as an executive assistant is preferred but not required
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, including printers and scanners
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Education: Bachelors degree in business administration

#MinOS

Job Type: Full-time

Pay: $29.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• New York, NY: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• Executive assistance: 3 years (Preferred)
• Microsoft Office: 3 years (Preferred)

Work Location: In person

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