RESPONSIBILITIES:

The Administrative Assistant/Resident coordinator Provides administrative assistance/secretarial support to the department. The administrative assistant/Resident coordinator will establish the schedule of program activities, prioritizes program-related tasks, and ensures that the program director is aware of important deadlines related to program activities such as; approaching deadlines, changes in Residency Review Committee (RRC) and American Board of Radiology (ABR) requirements that need to be implemented, and upcoming changes in institutional policies. The administrative assistant/Resident coordinator shall exhibit a highly developed ability to prioritize. The administrative assistant/ Resident coordinator must identify those requests that should be addressed immediately and those that are less urgent. The coordinator will be maintaining flexibility, as priorities can change on a daily basis. Additional functions of the administrative assistant/resident coordinator includes but is not limited to; serving as a liaison: between program director and residents, between program director and chief residents, between residents and faculty, and between program director and institutional GME (graduate medical education) personnel. The administrative assistance /resident coordinator assists residency applicants with information requests about the program, and will greet a residency candidate arriving to interview for the program. The administrative assistance /resident coordinator will also submit any quota changes to the National Residency Matching Program (NRMP) and will input the match list on the NRMP website The administrative assistance/resident coordinator will be primarily responsible for scheduling candidates for interview, as well as arranging faculty interviews, resident hosts, tours, and any other activities planned for the candidates. The administrative assistance /resident coordinator will distribute all schedules generated by the program. These will include schedules of resident rotations and assignments, call schedules, vacation and leave schedules, and conference schedules. Other specialized schedules, such as board review schedules, may be needed occasionally. The coordinator ensure appropriate data is collected for certifying residents training for the ABR.

QUALIFICATIONS:

• Minimum of two years prior secretarial experience required
• Working knowledge of Microsoft Office/Outlook and other comparable programs required with expertise in typing/word processing skills at a minimum of 50 words per minute
• Experience in healthcare and knowledge of medical terminology preferred

First established in 1901, Newark Beth Israel Medical Center is a 665-bed quaternary care, teaching hospital that provides comprehensive health care for the region. Staffed with more than 800 physicians, 3200 employees, and 150 volunteers, our hospital is ready to provide you and your family with the quality care you need.

At Newark Beth Israel Medical Center, we are committed to quality and excellence in patient care. Our goal is to exceed your expectations and to provide you with an environment that is conducive to healing and promotes patient safety. The Newark Beth Israel Medical Center management and staff abide by the philosophy that all patients are to be treated with respect, dignity, and sensitivity.

The Children s Hospital of New Jersey provides comprehensive inpatient and outpatient pediatric services that include a pediatric intensive care unit, pediatric emergency department, Valerie Fund Children s Center for Cancer and Blood Disorders, and a neonatal ICU with New Jersey s only ECMO unit. The pediatric staff pharmacist works in the decentralized pharmacy satellite and provides collaborative pharmaceutical care to the Children s Hospital of New Jersey including NICU and PICU, and the emergency department.

We offer a great work environment, competitive rates and excellent benefits, including:

• Medical/Dental/Vision plans
• 401 (k)
• Vacation/Personal/Holiday/Sick Time Off
• Short & Long Term Disability
• Basic Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts