Administrative Specialist
Job description
Overview
The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.
Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.
Major Duties and Responsibilities
- Ability to deal with the public tactfully & courteously
- Ability to compose effective & accurate correspondence
- Processes invoices for BES / other financial & administrative transactions
- Screen PDD info email and respond within a timely manner
- Provide weekly and monthly call count to Supervisor
- Answer incoming calls daily
- Sort and distribute mail
- Collects / completes / organizes / analyzes / interprets information for periodic & special reports
- Drafts reports on current operations / programs / proposals / procedures
- Answers or refers inquiries & complaints to appropriate persons
- Arranges & cancels appointment / meetings for conference rooms
- Take inventory of general office supplies and order them as needed for BES
- Provides technical advice & information to employees / public
- Processes confidential matters
- Back up phone coverage for The Charlotte Development Center
- Attend quarterly meetings with admins and finance team to discuss policies/procedures/training
- Reconcile Supervisor’s Procurement card
- Performs other administrative & clerical responsibilities, as needed
Knowledge, Skills & Abilities
- Thorough knowledge of business English / spelling / punctuation / arithmetic
- Considerable knowledge of the principles / methods of office management & of modern office procedures / systems / equipment
- Ability to work independently on responsible / confidential clerical & related administrative and technical
- Knowledge of research methods & techniques
- Ability to establish effective working relationships with other employees & members of the public
- Ability to carry out assignments based upon brief & general instructions
- Ability to communicate effectively orally & in writing
- Proficient in technology applicable to work required of the position
- Ability to prioritize & carry out multiple tasks / responsibilities with limited supervision
- Ability to communicate with City departments / public with tact & courtesy
- Ability to learn Procurement card software & processes
- Knowledge or ability to learn Munis financial software & processes
- Knowledge or ability to learn Emerald software used to research information
Preferred Qualification
Minimum Qualifications
Conditions of Employment
The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.
The City of Charlotte is an Equal Opportunity Employer.
How To Apply
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.
Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.
Benefits
The City of Charlotte provides a comprehensive benefits package to all employees.
Click here to learn more about the City of Charlotte’s benefits.
The City of Charlotte is a drug and alcohol-free workplace.
In Conclusion
abouteureka.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, abouteureka.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, abouteureka.com is the ideal place to find your next job.