Job description

JOB SUMMARY
The Community Coordinator is responsible for assisting the Manager with various administrative and community management duties as they relate to the assigned districts and associations. This individual must be able to work independently, with a sense of urgency in a faced-paced environment. The ability to manage multiple projects at the same time is also necessary. The role requires a person who is organized, detail-oriented and an independent thinker.

EXPERIENCE & EDUCATIONAL QUALIFICATIONS

• High School Diploma or GED and a minimum of three (3) years’ experience in the field or related area.
• Must have an active Florida LCAM license or be willing to obtain one within ninety (90) days.
• Successfully pass pre-employment screenings and background/reference checks.
• Possess a valid driver’s license and reliable transportation.
• Possess personal vehicle insurance with a minimum of $100,000/$300,000 liability coverage.
• Ability to travel to various community locations. Travel is primarily during the business day, although some evenings may be required.
• Ability to work independently with minimal supervision.
• Ability to coordinate/manage multiple projects at the same time.
• Ability to interact and communicate effectively with colleagues, vendors, and customers/clients of all professional levels.
• Demonstrate leadership in maintaining high standards of professional behavior for self and staff.
• Demonstrate organization, attention to detail, problem solving, creative, and independent thinking.
• Demonstrate a commitment to the organization’s philosophy of high quality, professionalism, and organizational culture.

KNOWLEDGE & CRITICAL SKILLS
Must have a working knowledge of applicable company policies, procedures, state licensing standards, and must be familiar with accreditation expectations, including, but not limited to:

• Knowledge and application of Microsoft Office, Adobe, and Windows based products.
• Knowledge and application of tablet/iPad.
• Knowledge of Community or Property Management.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Transcribe meeting minutes monthly.
• Handle phone calls, emails and information requests from homeowners, clients, vendors, and internal customers.
• Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all communities by set deadline.
• Submit newspaper ads. Coordinate publication dates. Act as a liaison between Manager and newspaper vendor.

• Processing of architectural applications, making sure all required information is obtained from homeowner and submitting information to the Architectural Review Committee. Participate in ARC meetings as needed. Generate and process ARC letters.
• Generate and email monthly violation and architectural reports to association board of directors.
• Assist with community inspections as needed which may include individual home units and community common areas and amenities.
• Create an inspection calendar and set all inspection dates in accordance with number of visits stipulated in management contract, and/or as directed by Manager.

• Participate and assist with board or membership meetings as needed.
• Coordinate with vendors and subcontractors on various projects while keeping the Manager apprised of the situation. Assist with meeting vendors in community, participate in site walks, and generate work orders as needed. Request proposals or bids, business licenses, and insurance policies from vendors.
• Prioritize tasks based on urgency.
• Ad-hoc duties include, but are not limited to, scanning, copying, mailing, maintaining community files, storing, etc.
• Other job-related duties as assigned.

SUPERVISORY RESPONSIBILITIES
None.
WORK ENVIORNMENT
This position requires working both in the community and in an office setting. While working in the community you will be 1.) driving (sitting) in your car for long periods of time, and 2.) walking medium distances throughout the community and exposed to the elements. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
EEO STATEMENT
Rizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.”
DISCLAIMER

This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

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