Job description

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company. To succeed in this role you need to be proactive, have a 'hands on' attitude, a great problem solver with strong organizational skills and the ability to operate in a fast-paced environment. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support.

Responsibilities

• Act as the point of contact among clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage calendars and set up meetings
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Build spreadsheets with formulas and pivot tables in Excel
• Use Microsoft Word, Visio and PowerPoint to format information fo internal and external communication including but not limited to emails, presentations, and reports.
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence

Requirements

• 3-5 years experience as an Executive Assistant, Virtual Assistant or similar role
• Strong knowledge of MS Office - Word, Excel, PowerPoint, Outlook, Vision
• Familiarity with Google Workspace - Docs, Sheets, Forms, Gmail
• Outstanding organizational and time management skills
• Comfortable with basic photography, graphic design and minimal website updates (Wordpress)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Confident with technical skills and able to adapt to new software quickly

This is a contract hybrid role, you will be initially onsite and then able to work remotely . You must be based in the St.Louis area.

Availability: 15 hours minimum per week, will not exceed 20 hours.

Job Types: Part-time, Contract

Pay: From $20.00 per hour

Schedule:

• Day shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Saint Louis, MO 63136: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• Microsoft Excel: 3 years (Required)
• Administrative: 3 years (Required)

Work Location: In person

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