Job description

About Us

Solar Art is a fast growing contractor who installs window film products on residential and commercial buildings. We operate nationwide with offices throughout the country. www.solarart.com

Position Summary

Our CEO is seeking an Executive Assistant who is extremely detail-oriented and organized. Must have the ability to multitask and possess flexibility to adapt to change quickly. Must be fun, energetic, positive and personable. Our culture is the foundation of our company. :)

Responsibilities:

Administrative

• Schedule meetings for CEO and executive management staff
• Manage executive calendars
• Monitor general email inquiries; forwards and responds
• Take notes, details and organizes meetings and interactions
• Supports events and special projects as needed
• Provides support with office management, ordering supplies, catering
• Support Sales & Operations staff as needed
• Manage deliveries incoming and outgoing
• Help manage facility maintenance across all locations
• Buy gifts for customers, employees or personal, send thank you notes

Travel

• Book Flights, Hotels, and Cars
• Coordinate travel benefits through AMEX, Chase and Citibank
• Schedule drivers, or pick up executives as needed
• Help coordinate annual company party and travel
• Help manage fleet operations as needed

Human Resources

• Partner with the Solar Art management team on recruiting, interviewing, and screening employee candidate
• Monitors and updates Trainual Solar Art Training program
• Assists with maintaining compliance with federal, state, and local employment laws and regulations, and recommended best practices
• Maintains and coordinates Solar Art Community (Internal Video Communication)
• Monitor and update Solar Art Employee Manual as needed
• Operate ethically to protect the assets and image of the company
• Assist with Solar Art team building events, parties and other gatherings

Knowledge, Experience & Skills

• Collaborative work style and ability to work effectively across departments
• Self-Aware
• Emotionally Intelligent
• Results oriented with ability to effectively manage projects and tight deadlines
• Service oriented, collaborative approach has exceptional follow up and organizational skills
• Must possess excellent oral, written, presentation and listening skills
• Proficient in Microsoft office products (Word, Excel, Sharepoint and PowerPoint)
• Must be able to maintain a schedule availability flexible to the business demands
• Fast, Efficient, and Accurate
• Intelligent, Confidential, Trustworthy

Requirements:

• Must be comfortable with managing both business-related and personal requests
• Flexible to be on call outside of the 8am- 5pm workday. Will have to answer messages and take care of tasks before and after work, as well as occasionally on weekends
• Bachelor's degree or 2+ years of administrative or personal assistant experience
• Proficiency in Microsoft Office (Sheets, Docs, Slides) and PDF reader
• Final candidate will be subjected to background checks and a non-disclosure agreement

Job Type: Full-time

Pay: From $26.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Laguna Hills, CA 92653: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Work Location: In person

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