Use your superior customer service skills and ability to multi-task to perform meaningful work in a collaborative team environment!

Join our team as a Human Resources Assistant or Human Resources Assistant Advanced and gain valuable experience in recruitment and selection related HR functions. This position will provide HR Assistant services to assigned areas within Division of Personnel Management's Region 1. Our Recruitment and Staffing team is responsible for providing technical assistance to employees, management and applicants on the recruitment and staffing for all Region 1 vacancies. We seek to continuously improve our recruitment strategies and work to develop innovative techniques to ensure we are able to attract and retain the most qualified applicants. Our team is composed of highly motivated, talented individuals who enjoy problem solving and having fun while doing so.

This position has the ability to work remotely up to 5 days per week but may be required to report to an office location on occasion to complete certain tasks. This position can be headquartered in Eau Claire, Green Bay, La Crosse, Madison, Milwaukee, Rhinelander, Waukesha or Wisconsin Rapids.

If you applied to this position (Job ID 8112) in November 2022, you do not need to reapply to be considered.

In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays, and 130 hours of sick time that rolls over each year.
• Excellent and affordable health, vision, and dental benefits (health plan options start at just $35/month for single plans and $87/month for family plans after two months of employment)
• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements
• An exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax advantaged 457 retirement savings plan
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being

In addition to our generous employee benefits, we strive for inclusivity and celebrate different religious holidays and cultural observances and provide flexibility for utilizing paid time off for such celebrations.

Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.

Diversity, Equity, Inclusion, and Belonging are core values at DOA that guide how we build our teams, develop our leaders, and create a culture that empowers everyone to be their authentic selves. We believe that when employees are respected and valued for who they are and are accountable for demonstrating that respect to others; it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve.

Who are We Looking For?

We Are Looking for a Human Resources Professional To:

• Assist HR Specialists in recruitment and staffing related activities
• Provide assistance to employees, managers and applicants regrading recruitment activities and human resource related matters
• Ensure that HR serves as a helpful, knowledgeable and trusted resource for all employees
• Set up and coordinate interviews for assigned areas
• Ensure new hire paperwork is obtained and new hires are entered into the HRIS system
• Ensure appropriate documentation is uploaded into employee personnel file
• Maintain recruitment assessment and new hire files according to standards
• Be a team player, pitching in wherever needed
• Be flexible with ever changing work priorities
• Be ready to be part of a really great HR team!

What Can We Offer You?

• The opportunity to be part of a really great HR team! (regular meetings, collaboration, social activities, etc.)
• Work/life balance
• An environment where professional development is supported and encouraged
• A workplace were employee efforts are appreciated and recognized
• Ability to make an impact to the citizens of Wisconsin
• A culture of innovation and excellence – we push to find the best way to do things, not just doing them the way we always have

The Human Resources Assistant position is in schedule-range 81-05; Human Resources Assistant-Adv is in schedule-range 81-04. Annual salary is $49,483 to $57,200, depending on level hired and qualifications, plus excellent benefits. A twelve month probationary period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

If the position is filled at the HR Assistant level, the candidate will be expected to progress to the HR Assistant Advanced level in the future.

Due to the nature of the position, DOA will conduct background checks on applicants prior to selection. DOA does not sponsor work visas. All persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form.

Wisconsin residency is not required. However, it is not anticipated that working outside of Wisconsin (or bordering cities) will be allowed because this position may at times need to report to office locations in Wisconsin on short notice.

All state employees must report their COVID vaccination status, whether vaccinated or not and provide supporting documentation if vaccinated. Newly hired employees will be required to submit this information within their first two weeks of employment.

The State of Wisconsin continues to follow necessary health and safety protocols for COVID. Please visit Division of Personnel Management Coronavirus - COVID-19 (wi.gov) for the most up-to-date information. Guidance may be subject to change.

Minimally qualified applicants will have all of the following:

• Experience analyzing/troubleshooting issues
• Experience communicating with customers on issues of varying complexity
• Experience managing multiple tasks simultaneously

In addition to having all of the above qualifications, applicants at the advanced level will have one or more of the following:

• Formal HR training (coursework, certifications, etc.)
• Experience working in a formal HR role (HR Assistant, HR Specialist, HR Generalist, HR Business Partner or comparable)

Apply online! To apply, click “Apply for Job” to start the application process. Then, you will access your existing account or to create a new account if you don’t have an account. Once you are logged in, click “Apply for Job.” Follow the steps outlined in the application process and submit your application.

Your letter of qualifications and resume are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. For instructions on developing your resume and letter of qualifications for your application and what should be included in these materials, click here.

Submitted materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the hiring process for available vacancies.

Permanent classified state employees who are eligible for consideration (transfer, voluntary demotion, or reinstatement) should complete the application process as described above by the stated deadline.

We are an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce.

If you are a veteran with a 30% or greater service-related disability, and are not currently employed in a permanent position with Wisconsin State Government, please send a cover letter, resume, DD-214 (honorable discharge), and documentation of your service-connected disability rating (dated within 12 months) to the contact listed below.

Questions can be directed to Marley Hellenbrand at marley.hellenbrand@dot.wi.gov or 608-267-3269.

The deadline to apply to this position is 11:59pm on Monday, April 3rd.