Working Title: Executive Assistant to the President & Provost

Job Class: Office & Administrative Specialist, Principal
Agency: Minnesota State

• Who May Apply: Open to all qualified job seekers
• Date Posted: 03/24/2023
• Closing Date: 04/14/2023
• Hiring Agency/Seniority Unit: MN St Colleges & Universities
• Division/Unit: MnSCU Southwest SU / MnSCU Southwest SU
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.55 - $29.08 / hourly; $44,996 - $60,719 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 217, Commissioner's Plan
• Work Area: Office of the President & Provost
• Location: Marshall, MN
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position exists to provide administrative support for the President and Provost of Southwest Minnesota State University.

Minimum Qualifications

This position requires knowledge of:

• Microsoft Office and other pertinent systems.
• Management and importance of dealing with confidential information.

This position requires skill in:

• Written and oral communications.
• Customer service and interpersonal communication

This position requires the ability to:

• Represent the University professionally to all constituencies.
• Manage multiple priorities and to plan ahead.
• Function in an open office environment and to interact with a variety of people on a regular basis.

Preferred Qualifications

• Experience working within a higher education setting.
• Experience with policy/procedure development, interpretation, and/or application.
• Knowledge of principles and practices of budgeting and accounting.
• Knowledge of University and Minnesota State policies, procedures, rules and regulations.
• Ability to work with persons of other cultures, countries, and ethnic races.

Additional Requirements

In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Laura Jones at laura.jones.2@smsu.edu.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Laura Jones at laura.jones.2@smsu.edu.

About Minnesota State

Southwest Minnesota State University is a four-year public university offering a high quality education in the liberal arts and professions to prepare you for a life that is successful both personally and professionally. SMSU has grown into a university of choice with high national rankings, producing scholars who become the leaders, thinkers, and entrepreneurs of the future.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.